Manager, Postdoctoral and Graduate Student Success

Arizona State University • Tempe, AZ

2d • $66,200 - $78,000

About The Position

This position provides oversight, direction and coordination of the activities and initiatives of the Office of Postdoctoral Affairs (“the Office”) affiliated with the Graduate College. Under the administrative direction of the executive director of graduate student and scholar success, the manager will design, implement, and assess activities and resources aimed at facilitating and enhancing all aspects of the postdoctoral experience. In addition to assuming operational oversight of postdoctoral hiring to align with faculty processes, this role oversees postdoctoral policies and handbook, supports external funding efforts, ensures appropriate mentoring, supports the academic units with onboarding and career development, and collaborates with the Postdoc Council to strengthen the postdoc community. The manager will ensure that the goals and objectives of the Office of Postdoctoral Affairs are accomplished in accordance with the directives, priorities, time and funding parameters of the institution. This position will also complement and leverage other initiatives within the Graduate College.

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• PhD or doctorate
• Experience as a postdoctoral scholar or working with postdoctoral scholars
• Highly effective written and verbal communication skills
• Experience with principles, practices and procedures of human resource or academic personnel processes.
• Knowledge of University and ABOR policies and procedures, and applicable federal and state laws, pertaining to academic personnel matters
• Ability to work collaboratively in a team environment, subject to complex and changing dynamics and priorities
• Experience with establishing and maintaining effective working relationships and facilitating work teams
• Experience with program planning, student services and/or career development
• Experience working with multiple projects concurrently
• Knowledge of research funding and the demonstrated ability to develop proposals for external funding of projects
• Demonstrated knowledge of processes for disseminating results through presentations, reports, and publications
• Demonstrated knowledge of processes to conduct needs assessments, and experience designing and assessing programs through the use of surveys, focus groups and other data collection tools

Responsibilities

• Manages the daily operations of the Office of Postdoctoral Affairs, including workflow coordination, communications, and alignment with Graduate College initiatives
• Designs, implements, and assesses postdoctoral programs and initiatives in accordance with National Postdoctoral Association best practices
• Oversees postdoctoral hiring processes, including review and approval of position requests, job postings, search plans, and offer letters to ensure compliance with university and ABOR policies
• Interprets and communicates academic personnel policies and procedures to faculty, staff, and academic units
• Assists units with the development of recruitment strategies, job postings, and hiring documentation to ensure compliance with applicable laws and university guidelines
• Develops and maintains postdoctoral policies, handbooks, templates, website, and online resources
• In partnership with academic units, facilitates onboarding, support, and evaluation processes for postdoctoral scholars, including annual reviews and exit procedures
• Plans and executes postdoctoral programs and events, including the postdoctoral scholar welcome, professional development workshops, National Postdoc Appreciation Week, and the Arizona Postdoctoral Research Conference
• Facilitates the ASU Postdoc Council and supports initiatives that strengthen postdoctoral community engagement and belonging
• Provides guidance and issue resolution support related to the postdoctoral experience, including grievance support as appropriate
• Supports development of mentoring and career development resources, including Individual Development Plans (IDPs), mentoring guidelines, and training modules
• Administers and coordinates internal funding opportunities for postdoctoral scholars and supports the development of external funding proposals and training grants
• Identifies and addresses barriers to postdoctoral participation in research and funding opportunities
• Collects, analyzes, and reports data on postdoctoral hiring, demographics, and program outcomes; develops dashboards and reports for leadership
• Monitors postdoctoral compensation trends, including salaries and benefits, and provides recommendations based on market analysis
• Develops and manages the Office budget in collaboration with business operations; ensures activities align with funding guidelines
• Builds and maintains partnerships with academic units, research centers, and internal and external stakeholders to support postdoctoral success
• Collaborates with institutional leadership and advisory groups to establish strategic priorities, goals, and annual plans
• Represents ASU in state, regional, and national postdoctoral networks and organizations
• May supervise student workers or interns supporting program activities

Benefits

• ASU offers a very generous benefits package, including comprehensive health and retirement benefits, over four weeks of vacation per year, twelve weeks of paid parental leave, a substantial tuition discount and many professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees