Manager of Athletic Facilities and Equipment

Loyola University

1d•$24 - $30•Hybrid

About The Position

The Manager of Athletic Facilities and Equipment will work under the supervision of the Assistant Director Operations and Facilities with a primary responsibility to manage part of university athletic facilities and equipment room operations. The position will be responsible for managing facility-specific scheduling and coordination with coaches, university staff and outside groups. This position will be responsible for facility-specific officials scheduling, this position will be responsible for employee oversight at athletic events and in athletic department equipment rooms. The manager will perform work directly related to running Equipment room operations, facility set-up for practice and games, outside rentals and event management.Essential Functions Will have primary duty to manage facility-specific scheduling and coordinate with coaches, teams and officials (including their scheduling). The manager will work with coaches and athletic staff to insure the most effective use of the athletic facilities, including team practices and strength and conditioning sessions, game day events, rentals by outside organizations and other university departments. Facility maintenance planning and conducting periodic reviews The manager will be expected to conduct periodic reviews of all athletics facilities to determine necessary maintenance requirements. Will directly interface with the Physical Plant Department to arrange for maintenance and repair services when required. Will be expected to foresee and perform emergency repairs on facility equipment when necessary. Will create, manage and prepare athletic facility sites for team practice sessions utilizing equipment room personnel to line fields, set up equipment and position goals when needed. Coordinate and manage facility site usage by teams whenever scheduling conflicts arise. Monitor athletic facilities on a regular basis to ensure proper use by all participants and spectators. Manage facility set up for practice and games, facility events and outside rentals and home athletic contests Manager will prepare both indoor and outdoor sites for athletic competitions using facilities located at Loyola University, and various off-campus locations, as needed. Will manage interactions with Loyola and visiting coaching staffs relative to game itineraries, parking and locker room accommodations. Will manage planning and interactions with game officials before, during and after competitive events relative to game itineraries, field/court readiness, parking, and locker room accommodations. Will manage interactions with sports management and media personnel to review event itineraries and provide support. Interface with Public Safety officers relative to event security matters and to ensure the overall health and safety of participants, spectators and other visitors to Loyola University sporting events. Act as site supervisor/event manager for athletics games and rentals as assigned by supervisor. Manage equipment room operations and inventory control management. Manager will be responsible for the inventory of equipment and uniforms, including procurement, planning to receive, record, notify, inventory, data input and store shipments of athletic supplies and materials. Revise data files on a regular basis to reflect latest inventory levels for each athletic team. Generate reports to all coaching staffs for replacement purchasing purposes and to the sport supervisors for management purposes. Supervise Equipment Room employees Plan, organize, schedule and direct daily work efforts of equipment room staff including student employees. Serve as a 'mentor' to student employees by helping them balance work/ study demands and resolve work/class schedule conflicts that arise. Conduct employment interviewing/hiring sessions to maintain adequate personnel for the unit. Provide general orientation sessions to all new student employees including facility tours and review of work responsibilities and duties. Assist in developing, implementing, publishing, and maintaining a master work schedule for all staff. Provide training for all Equipment Room personnel with emphasis on job safety, attendance and performance. Maintain attendance records for all Equipment Room personnel. Assist in assigning student employees to perform specific event support functions such as, ticket sales and collection, usher services, parking services, team liaison, etc. Non essential: Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Requirements

Inventory management experience.
Athletic operations and game day management experience.
Working knowledge of scoreboard and other game day technology.
Ability to recognize how equipment is used in different sports and choose the best equipment for the best price.
Ability to effectively communicate with coaches, staff, and athletes and maintain effective working relationships.
Ability to effectively supervise student employees.
Must possess and maintain a valid driver's license
Ability to support the mission and values of a Catholic Jesuit education, as well as University goals for institutional diversity.
Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check.

Responsibilities

Manage facility-specific scheduling and coordinate with coaches, teams and officials (including their scheduling).
Work with coaches and athletic staff to insure the most effective use of the athletic facilities, including team practices and strength and conditioning sessions, game day events, rentals by outside organizations and other university departments.
Conduct periodic reviews of all athletics facilities to determine necessary maintenance requirements.
Directly interface with the Physical Plant Department to arrange for maintenance and repair services when required.
Foresee and perform emergency repairs on facility equipment when necessary.
Create, manage and prepare athletic facility sites for team practice sessions utilizing equipment room personnel to line fields, set up equipment and position goals when needed.
Coordinate and manage facility site usage by teams whenever scheduling conflicts arise.
Monitor athletic facilities on a regular basis to ensure proper use by all participants and spectators.
Prepare both indoor and outdoor sites for athletic competitions using facilities located at Loyola University, and various off-campus locations, as needed.
Manage interactions with Loyola and visiting coaching staffs relative to game itineraries, parking and locker room accommodations.
Manage planning and interactions with game officials before, during and after competitive events relative to game itineraries, field/court readiness, parking, and locker room accommodations.
Manage interactions with sports management and media personnel to review event itineraries and provide support.
Interface with Public Safety officers relative to event security matters and to ensure the overall health and safety of participants, spectators and other visitors to Loyola University sporting events.
Act as site supervisor/event manager for athletics games and rentals as assigned by supervisor.
Manage equipment room operations and inventory control management.
Responsible for the inventory of equipment and uniforms, including procurement, planning to receive, record, notify, inventory, data input and store shipments of athletic supplies and materials.
Revise data files on a regular basis to reflect latest inventory levels for each athletic team.
Generate reports to all coaching staffs for replacement purchasing purposes and to the sport supervisors for management purposes.
Plan, organize, schedule and direct daily work efforts of equipment room staff including student employees.
Serve as a 'mentor' to student employees by helping them balance work/ study demands and resolve work/class schedule conflicts that arise.
Conduct employment interviewing/hiring sessions to maintain adequate personnel for the unit.
Provide general orientation sessions to all new student employees including facility tours and review of work responsibilities and duties.
Assist in developing, implementing, publishing, and maintaining a master work schedule for all staff.
Provide training for all Equipment Room personnel with emphasis on job safety, attendance and performance.
Maintain attendance records for all Equipment Room personnel.
Assist in assigning student employees to perform specific event support functions such as, ticket sales and collection, usher services, parking services, team liaison, etc.