Manager, Meetings and Events

Supernus Pharmaceuticals•Rockville, MD

8d•$90,000 - $115,000

About The Position

Supernus Pharmaceuticals is an award-winning biopharmaceutical company with more than 30 years of experience in developing and commercializing products that treat central nervous system (CNS) diseases. At Supernus, we develop innovative products that help treat neurological and psychiatric conditions. At Supernus, we develop innovative products that help treat neurological and psychiatric conditions. We currently have 8 products in the market that are making a real impact on patient outcomes. Job Summary: The Manager of Meetings and Events is responsible for managing national meetings, launches, manger retreats, internal corporate meetings, and special events in support of the Commercial Organization. This role leads logistics for Marketing convention planning and provides ongoing support, including coordination of quarterly regional meetings, contract and invoice review, and accurate financial tracking of all meeting related expenses.

Requirements

Bachelor's Degree in Event Management, Hospitality, Business, or equivalent experience.
A minimum of five years of Meetings Management experience required.
Proven experience in event and meeting planning, with strong organizational and project management skills.
Exceptional negotiation and vendor management abilities.
Proficiency in event management software and tools.
Ability to work independently and as part of a team and maintain high ethical standards of integrity and quality.
Ability to have an innovative and dynamic approach to work.
A self-starter able to work independently but comfortable working in a team environment.
Ability to consistently exhibit Supernus Values in interactions with employees at all levels of the organization, vendors, customers and others.
Capable of performing other duties as assigned by Management.
Authorized to legally work in the United States without visa sponsorship.
Lifting Requirements: Exerting up to 10 pounds of force occasionally and/or carrying objects of 25 pounds at times.
Visual Acuity: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer screen, iPad, or other electronic device.
Ability to travel 35% to 40% of the time.
The worker is not substantially exposed to adverse environmental conditions.

Nice To Haves

Previous experience in corporate meeting planning is preferred.
Certified Meeting Professional (CMP) certification preferred.
Pharmaceutical industry experience a plus.

Responsibilities

Manages national and internal corporate meetings, ensuring all activities align with departmental and company objectives.
Oversee quarterly Plan of Action (POA) meetings as assigned.
Coordinates with the Director of Meetings & Events on the site selection for President's Club, Managers' Retreat, Launches, National Sales Meetings, and other assigned meetings.
Manages the meeting logistics for President's Club, Managers' Retreat, Launches, National Sales Meeting, and other assigned meetings.
Negotiates and finalizes contracts and addendums for Director review and signature.
Collaborates with the Marketing team to coordinate Convention logistics.
Partners with cross-functional teams as needed to support meetings and event initiatives.
Works closely with Sales Training to support manager's retreats and assigned POA meetings.
Develops and reviews meeting timelines to ensure effective planning and execution.
Ensures that all meetings and functions are planned, organized, and executed within the pre-determined and individualized budget.
Communicate meeting logistics to attendees accurately and in advance to secure the best travel rates.
Works closely with all hotels to ensure accuracy for food and beverage orders, and rooming lists.
Secures ground transportation and A/V support secured for all meetings.
Ensures proper, accurate and timely support material for meetings including, but not limited to office supplies, name badges, tents, itineraries, and agendas.
Prepares site registration websites for any large-scale meetings.
Works closely with travel agency.
Leads the selection and ordering of promotional materials for assigned meetings.
Reviews invoices and assists with contracts and proposals.
Ensures all expenses are recognized in the month incurred and communicated with Finance.
Analyzes budget vs. spend, invoices, and prepares/reviews expense reports to ensure the best rates are in line with meetings budget.
Provides onsite meeting support as needed.
Other duties as assigned.
Provides leadership and management in an effective manner consistent with Company Values towards defined Corporate Objectives.
Understands Company Policy and procedure to be able to guide direct reports appropriately.