Manager, Meetings & Events

Sumitomo Pharma • Marlborough, MA

21h

About The Position

We are seeking a dynamic, highly motivated, and detail-oriented individual for the position of Manager, Meetings & Events . The Manager will ensure seamless execution, cost efficiency, and an enhanced stakeholder experience.

Requirements

• Strong communication and collaboration skills; ability to manage stakeholders in a matrix environment.
• Detail-oriented with excellent organizational and project management skills.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Experience managing executive-level and VIP meetings, ensuring a high standard of service.
• Results-driven, proactive, and adaptable to change.
• Familiarity with meeting technology platforms (Cvent experience required).
• Bachelor of Science/ Bachelor of Arts or equivalent relevant experience
• Minimum 6 – 8 years (w/o Master’s) or 4–6 years (with Master’s) of experience in meeting and event planning, preferably in the pharmaceutical or biotech industry.
• Experience managing vendors and budgets.
• Proficiency in Cvent and Microsoft Office Suite.

Nice To Haves

• CMP certification a plus.
• Preference to candidates located near offices in Marlborough, MA

Responsibilities

• Support planning and execution of internal meetings and events to ensure strong engagement and a seamless attendee experience.
• Coordinate program details and assist in developing timelines and agendas that outline all program requirements.
• Coordinate with internal teams (Facilities, IT) and external vendors to ensure seamless execution of onsite and offsite meetings, including technical readiness and services such as catering, AV/IT, and activities.
• Build and manage registration sites (Cvent) and oversee attendee communications and reporting.
• Maintain proactive, positive communication with stakeholders to ensure alignment on objectives and expectations.
• Assist with monitoring budgets, tracking expenses, and identifying cost-saving opportunities.
• Provide onsite meeting support, troubleshoot issues, and ensure smooth day-of execution.
• Handle multiple projects and deadlines effectively in a fast-paced environment.

Benefits

• opportunity for merit-based salary increases
• short incentive plan participation
• eligibility for our 401(k) plan
• medical, dental, vision, life and disability insurances
• leaves provided in line with your work state
• unlimited paid time off
• 11 paid holidays plus additional time off for a shut-down period during the last week of December
• 80 hours of paid sick time upon hire and each year thereafter

What This Job Offers

• Job Type: Full-time
• Career Level: Manager