Manager, Facilities Services

West Coast University, Inc.•Irvine, CA

About The Position

Reporting to the Director, Facilities Services, the Manager, Facilities Services oversees a multi-locationeducational setting and manages the day-to-day operations of facilities (leased and owned) to provide a"Class A" environment for the students, faculty and staff at American Career College, West CoastUniversity, and Administration, while properly and efficiently maintaining the properties and coordinatingthe facility needs of the schools. Works closely with all levels of management at American CareerCollege, West Coast University and Administration to ensure thorough, accurate, and timelycommunication and distribution of information in adherence with company policies and procedures.

Requirements

Five to seven years of previous work experience in facilities or project management required.
Four years of increasingly responsible facility maintenance experience including some leadsupervisory experience.
Prior work experience required or other demonstrated ability to make responsible decisions andaccept accountability.
Knowledge of construction documents and MEP (mechanical, electrical, plumbing) plans.
Knowledge of building management and construction, systems and procedures, generalmanagement services and space utilization.
Knowledge of business, construction, and management principles involved in strategic planning,resource allocation, leadership technique, production methods, and coordination of people andresources.
Experience with furniture and product specification.
Experience with MS Office, particularly with Excel.
Knowledge of operations, services, and activities of a building maintenance, repair, andconstruction program.
Principles of supervision, training, and performance evaluation.
Knowledge of applicable local, state and federal laws, ordinances, codes, and rules.
Demonstrates excellent analytical, organizational and negotiating skills. Ability to negotiatefavorable outcomes.
Demonstrates a high level of business knowledge and project management discipline.
Ability to use strong communication skills, both written and verbal.
Must be able to communicate technical matters that can be broadly understood at all levels of organization.Ability to demonstrate strong supervisory and managerial skills, including strategic planning,assessment and evaluation skills.
Ability to use logic and reasoning to identify the strengths and weaknesses of alternativesolutions, conclusions or approaches to problems; problem solving is required to analyze issuesand create action plans.
Ability to operate independently on multiple projects under tight deadlines and to self-direct, selfpace,multi- task and function well under pressure of deadlines and conflicting priorities.
Ability to adapt to changing work priorities.
Ability to read and interpret building and city codes.
Current driver's license

Nice To Haves

Bachelor's degree in business, construction management, project management, engineering, orother related field preferred.
Relevant industry certifications preferred such as LEED AP, PE, and/or PMP certifications.

Responsibilities

Assists in planning, coordinating, and supervising the performance of construction, capitalimprovement, and maintenance repair projects.
Assures that outside services are properly completed/carried out in accordance with contracts,work orders, and WCU/ACC specifications.
Supervise, evaluate, and manage performance of Facilities staff.
Serve as one of the main customer service points of contact for the campuses and is responsiblefor responding to all inquiries or reported conditions in a timely manner in accordance withestablished departmental policies and procedures.
Conduct and document regular campus inspections to monitor physical conditions, liabilityhazards, vendor performance, and assign relevant corrective/maintenance work as needed.
Determines and initiates proper action(s) for expedited work requests for the purpose of ensuringsound maintenance practices and priority and urgency of operations.
Manages Computerized Maintenance Management System (CMMS) including work orderprocessing, administration, periodic reports, and identifying trends.
Prepares project summaries for management review; sketches, cost estimates, descriptions, andrecommendations.
Assist in establishing schedules and methods for providing maintenance and repair services;identify resource needs, review needs with appropriate management, allocate resourcesaccordingly.
Participate in the preparation and administration of the operations and capital expenditure budgets; submit recommendations; monitor expenditures.Ensures daily responsibilities of building mechanics are completed and established proceduresare followed.
Assists with departmental real estate functions including administration of leases for allcampuses.
Works closely with the Director, Facilities Management to help oversee the day-to-day operationsof facilities at all locations focusing on providing the most suitable and efficient workingenvironment for students and associates while focusing on continual improvement andmaintenance.
Assists with development of an action plan and estimate requirements for resources management,labor, materials, and time required to complete projects as assigned.
Prepares specifications, assembles and analyzes contracts and bids for proposed maintenance,improvements, and action plans for review by the Director of Facilities.
Assists with insurance administration company-wide including processing of insurance claims.Maintains and renews all existing certificate of insurance policies and provides insurancerequirements to vendors.
Assists with departmental invoice coding and processing; tracks accounting accruals. Assists withclarification as needed.
Participates in the monitoring and scheduling of facility-related activities, service/requests withcontractors and special events coordination for campuses.
Assists with the coordination of building space allocation and layout, communication services, andfacility expansion.
Assists with collection of property information and responding to informational requests.
Provides progress and performance reports on properties as it pertains to property condition,facility needs, and requests.
Participates in the development of operational and capital improvement budgets.
Participates in construction/repair feasibility assessments including major equipment evaluations.
Conducts and maintains relationships with industry trade associations and government and publicservice representatives.