Facilities Services Manager

Jackson Lewis P.C.•Orlando, FL

3d•$85,000 - $105,000•Hybrid

About The Position

The Facilities Services Manager supports daily operations of Jackson Lewis office locations, helping to ensure offices remain safe, functional, and professionally maintained. This role assists with facilities coordination, vendor management, and construction-related activities, including office buildouts, renovations, and moves. The Facilities Services Manager supports construction, office buildouts, renovations, and space changes. This role includes travel to offices nationwide to help with moves, buildouts, walkthroughs, and punch-list items.

Requirements

Minimum of 4 years’ experience within facilities management; experience in a law firm or professional services organization preferred
Knowledge of general maintenance methods, operating requirements, and safety precautions
Exceptional attention to detail with the ability to multi-task and work independently
Able to work on multiple ongoing initiatives simultaneously while meeting deadlines
Strong oral and written communication skills with the ability to communicate and collaborate with all levels of the organization
Professional demeanor with a customer service-oriented approach
Proactively approach challenges with a problem-solving mentality
Work both independently and collaboratively in a team environment
Maintain a positive attitude and ability to be flexible with different projects/workload
Strong Excel skills

Responsibilities

Responsible for daily facilities operations across Jackson Lewis office locations to ensure a clean, safe, and functional environment
Coordinate and track facilities requests, repairs, and service activities to ensure timely completion
Respond to system alerts related to uptime and expirations for safety and security systems, and escalate issues as needed for resolution.
Communicate with landlords, property managers, vendors, and internal stakeholders to support issue resolution
Help and at times lead coordinated efforts with vendor services, including scheduling, site access, and service delivery
Maintain facilities records such as site service accounts, service logs, space utilization data, and floor plans
Assist with sourcing vendors, obtaining quotes, and tracking service agreements
Support the Facilities Project team in office moves, restacks, furniture installations, and space planning efforts
Participate in site walkthroughs to document conditions, track progress, and identify open items
Support construction activities, including renovations, buildouts, and project close‑out coordination
Provide administrative and coordination support for facilities and project-related initiatives
Monitor office conditions and proactively report issues requiring attention
Ensure compliance with workplace safety standards
Perform additional duties and special projects assigned