Manager Executive Office

St. Francis Medical Center•Baton Rouge, LA

About The Position

The Manager Administration Operations for our health system will be responsible for overseeing the administrative functions and ensuring the effective and efficient operation of our facilities. This role requires strong leadership, exceptional organizational skills, and thorough understanding of healthcare administration.

Requirements

Five (5) years minimum of relevant experience with at least two (2) years of Supervisory or higher leader experience
Bachelor's Degree in Healthcare Administration, Business Administration, or a Related Field
effective communication
business acumen
customer service
interpersonal
business writing
planning and organization
active listening
attention to detail
technology and software
Microsoft
Excellent communication and organization skills

Responsibilities

Supervises administrative and special events staff.
Acts as a liaison between staff, physicians and leadership.
Conducts all aspects of staff employment, i.e. interviewing, performance appraisals, disciplinary actions, etc.
Maintains time cards and reports total hours worked to payroll.
Maintains accurate employee files.
Defines and assists with continuing education for all staff.
Demonstrates a positive customer attitude/behavior.
Reacts in a timely manner to resolve complaints and/or employee conflict.
Maintains open communication with hospital departments, administration, physicians, and Board members.
Manages difficult executive calendaring for meetings and special events.
Processes invoices and approves payments for supplies and special events.
Manages and allocates responsibilities of administrative staff, special events coordinator, and office space, as well as assesses staff performance, complete work orders, and input IT tickets.
Prepares all capital requests for the region.
Prepares agenda, takes minutes, tracks each item and progress on processing and execution.
Maintains up-to-date expense reports for multiple executives. This includes maintaining receipts and coding payments appropriately.
Well-versed in departmental procedures and policies and can actively discover new ways to complete administrative tasks more efficiently
Administers and tracks the executive team time off, professional development, etc.
Maintains open communication with all hospital departments and Baton Rouge market offsite campuses on behalf of executive leadership.
Leads support functions for diversified and evolving projects in an independent manner and requires the ability to service in an advisory and supervisory capacity to others.
Project tracking with Gannt charts and other systems within office applications.
At the direction of multiple executives, supports various special projects that support the Baton Rouge Region as a whole. This may include system service awards, executive retreat events, Baton Rouge Region fundraising (United Way, American Heart, food bank) initiatives, system FSA banquets, strategic planning retreats, etc.