Manager, Events & Hospitality

Horizon Media•New York, NY

1d•$85,000 - $100,000•Hybrid

About The Position

Horizon Sports and Experiences (HS&E) was created to provide a differentiated and comprehensive approach for clients engaging in sports and experiential marketing. With a fully-integrated service model, HS&E includes a core focus on IP creation and monetization, strategic advisory and consulting, media rights, sponsorship, sales, and experiential strategy and activation – transforming marketers' ability to more seamlessly and effectively leverage their brand assets, content, and engagement strategies to drive increased growth. HS&E is looking for a dynamic and motivated Manager to join the Events & Hospitality team. In this role, you will play a key part in delivering best-in-class brand activations and VIP hospitality programs for our clients. The ideal candidate is passionate about events, extremely organized, a strong communicator and excels at building relationships. Experience planning and executing B2B hospitality programs for C-Suite executives across Formula 1, Golf and Tennis is preferred.

Requirements

Passionate about live experiences with a desire to innovate and keep up with trends
Team-spirited and collaborative to achieve client objectives
An experienced project manager with the ability to manage deadlines
Proactive in taking initiative and driving projects from conception to completion
Proven track record of high attention to detail, critical organizational skills and effective communication
Ability to work in a dynamic, fast-paced environment
Independent problem solver with foresight and the ability to develop creative solutions
An advocate for and supporter of Diversity, Equity and Inclusion
Bachelor of Arts or Science (minimum)
4+ years of event marketing experience at an agency, team, league or brand with demonstrated understanding of the industry
Polished, professional and enthusiastic about delivering high quality experiences for brands
Proven success in project management and managing multiple priorities
High level of proficiency with Excel, Word and PowerPoint
Ability to work nights, weekends or travel for client programs and/or events

Nice To Haves

Experience planning and executing B2B hospitality programs for C-Suite executives across Formula 1, Golf and Tennis is preferred.

Responsibilities

Manage all aspects of the event planning process, including project plans, partner and vendor relationships, event communications, creative development and approval processes
Develop and adhere to the program timeline including key dates and deliverables to ensure milestones are met and that the project remains ahead of client expectations
Conduct regularly scheduled status meetings to provide feedback and periodic reports to stakeholders as necessary
Lead the coordination of hospitality components including accommodations, transportation, dining, gifting, ticketing and online and onsite guest registration with an eye for details and seamless guest journeys
Oversee the development of guest-facing materials including online registration forms and personalized guest itineraries
Collaborate with program partners and vendors to ensure teamwork, timely delivery, effective communication and detail management in the production of experiential footprints
Draft event execution guides and training materials for staff and program partners
Provide financial account support with responsibility for individual event budgets, tracking, invoicing, and vendor payments.
Research and examine event vendors including fabrication, technology, hospitality and entertainment to stay ahead of new and exciting opportunities for events
Showcase forward-thinking initiative to identify the best strategic opportunities and provide new ideas in the ever-changing events landscape
Develop and deliver polished client deliverables and other strategic framework materials to support client decision-making (i.e. presentations, budgets, etc.)
Conduct post–event evaluations and recaps to showcase event success and ROI
Collaborate across multiple departments including creative, legal and finance building effective communication and processes that support overall event execution
Develop and maintain excellent relationships with clients and interagency teams
Anticipate challenges and proactively ideate solutions to build trust among team members and clients
Demonstrate ownership to the wider team, offering support as needed and working to nurture direct reports in their own career progression