Manager, Claims & Returns Operations
About The Position
Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts. Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage™ set us apart. Come join our team where you’ll make technology happen in surprising ways. Let’s shape tomorrow - it’ll be a fun journey! Position is based in our Buffalo, New York office with the opportunity for a hybrid schedule (3 days in office, 2 days remote). Manager – Claims and Returns The role: Ingram Micro Xvantage is the primary digital interface through which customers and partners interact with the Ingram Micro Xvantage platform. Through Ingram Micro Xvantage, customers manage key business workflows for full cycle technology sales and distribution journey. The Manager, Claims & Returns executes support strategy and manages a team for Returns & Claims on Ingram Micro Xvantage Platform. You will ensure operational excellence, consistent customer experience, and strong financial performance across a global distribution platform. You will deliver operational excellence for Returns & Claims (SLA attainment, cycle time, quality, compliance), while steering a transformation agenda, identify opportunities to transform current team and operations with AI first vision that utilizes AI agentic workflows, intelligent routing, automated diagnostics, and self‑service. In partnership with Product, Engineering, Finance, and Operations leaders, you will drive measurable improvements in ticket deflection, MTTR, recovery %, platform reliability, and customer satisfaction.
Requirements
- 3+ years in operations leadership across distribution, supply chain, platforms, or BPO/shared services.
- Proven leadership of Returns & Claims, reverse logistics, or customer operations at scale.
- Working knowledge of ticketing platforms, APIs/integrations, observability, and system health.
- Strong billing/financial operations oversight and understanding of core controls/compliance.
- Data‑driven leader with KPI design, operational reporting, and storytelling skills.
- Excellent communication, stakeholder management, and conflict resolution.
- Skilled at building and scaling offshore teams
- Knowledge ITIL and Customer Service and Service Management tools like Zendesk and Service Now
Nice To Haves
- Experience deploying AI‑enabled support (copilots, conversational AI, intelligent routing, agentic automations).
- KCS, ITIL v4, and Lean/Six Sigma background.
- Experience in platform reliability, incident/problem management, and product‑aligned backlogs.
- Familiarity with BI/analytics tools (e.g., Power BI/Qlik), and modern knowledge systems.
Responsibilities
- Operational Leadership (Primary: Returns & Claims) Lead end‑to‑end Returns & Claims operations for your team to consistently achieve SLAs for MTTR, reopen rates, recovery %, and vendor/carrier adherence.
- Reduce cycle time and cost‑to‑serve via continuous improvement, automation, and robust vendor/carrier performance management.
- Ensure policy adherence, documentation quality, audit readiness, and standardized SOPs across the site.
- Use telemetry and root‑cause analytics to eliminate chronic defects and rework; convert insights into platform and process improvements.
- You will ensure all escalations are handled through defined SOPs and pro-active deflect escalations and ensure a complete resolution of issues during Critsits.
- AI Enabled Transformation & Automation Define and execute a AI first roadmap for Returns & Claims and work towards adoption of AI copilots for agents (summarization, next‑best‑action, knowledge surfacing).
- Agentic workflows for triage, diagnostics, reconciliation, and claims adjudication, guided self‑service to deflect repeatable inquiries.
- Intelligent routing using skills, intent, and complexity signals.
- Champion change management (communications, training, adoption metrics) to scale new tools and ways of working.
- Performance Management, Quality & Governance Implement KPI framework across Returns & Claims; standardize SOPs, controls, and governance.
- Utilize self‑serve dashboards for throughput, aging, SLA/OLA, error rates, productivity, and trend analytics.
- Drive root‑cause and corrective actions, verify effectiveness, and institutionalize improvements.
- Voice of Customer & Customer Journey Serve as the Voice of the Customer; turn support insights, telemetry, and knowledge usage into platform and policy changes.
- Analyze end‑to‑end journeys (returns initiation, claim submission, credits, billing visibility, disputes) to remove friction and simplify workflows.
- People Leadership & Talent Development Lead and grow your team. You are directly responsible for talent retention and inspire your team for growth, high productivity, internal mobility, and succession plans.
- Effectively conduct team reviews and invest time and effort in ensuring organization and team’s goal and passion are aligned.
- Foster a culture of accountability, transparency, continuous improvement, and innovation.
- Own workforce planning, hiring, coaching, and performance management.
- Develop managers into change leaders by embedding modern leadership practices that foster ownership, innovation, and continuous improvement.
Benefits
- U.S.-based employees have access to healthcare benefits, paid time off, parental leave, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, and wellbeing benefits, among others.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
