Management Analyst

Maricopa Association of Governments•Phoenix, AZ

7h•$68,966 - $103,450•Onsite

About The Position

MAG is a great place to work. We offer a competitive salary, excellent benefits, and a collaborative environment where employee contributions make a real impact. The Maricopa Association of Governments (MAG) is a group of local governments working together on issues that touch the lives of every resident. We are a regional planning agency that develops solutions in areas such as transportation, environmental and air quality, and human services. MAG serves a thriving region of 5 million people. Our members include 27 cities and towns, three Native nations, and Maricopa and Pinal counties. Our planning area encompasses more than 10,000 square miles. MAG is the council of governments and the designated metropolitan planning organization for transportation planning for the greater Phoenix metropolitan area. To learn more visit: www.azmag.gov MAG's Executive Office provides strategic leadership, oversight, and support to ensure the effective implementation of our mission. It serves as the central hub for executive decision making, policy development, and cross-departmental coordination. The office works closely with senior leadership and external stakeholders to drive organizational priorities, foster innovation and maintain high standards of accountability and performance across all units. MAG seeks an energetic, motivated, detailed and team-oriented professional to support the executive office and policy committees.

Requirements

Applying general office practices, administrative procedures, records management, and other organizational techniques
Creating reports and presentations
Demonstrating effective written and verbal communication
Providing a high level of customer service and stakeholder engagement
Typing and entering data with minimal errors
Utilizing common business software applications
Adaptable in performing a wide range of duties, frequently shifting between tasks of varying nature or complexity
Adapt to rapidly changing and demanding environments
Analyze and think critically, draw conclusions, and report results accurately
Develop and maintain effective and appropriate working relationships
Exercise sound judgement to make critical decisions
Maintain confidentiality of information and professional boundaries
Manage multiple projects with competing timelines effectively
Organize and maintain paper documents and electronic files accurately
Understand and complete oral and written directions
Proficient in Microsoft Windows and Microsoft Office products, including Word, Outlook, PowerPoint, and Excel.
Bachelor's degree from an accredited college or university in Business, Political Science, Statistics, Urban Planning, or a related field.
At least 3 years executive level administration support or 5 years general administrative support.
Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities.

Responsibilities

Facilitates preparation and execution of MAG policy committee agendas and meetings, including Regional Council, Regional Council Executive Committee, Management Committee, and/or Transportation Policy Committee.
Performs various administrative activities during policy committee meetings, including roll call, maintenance of quorum, recording of committee actions and associated reporting to chair.
Prepares and distributes committee agenda materials, public meeting notices, and set-up for committee and stakeholder meetings.
Manages calendars for the executive director and executive team, scheduling internal and external meetings, travel, and agency-supportive activities, as directed.
Manages the agency-wide 12-month policy committee agenda tracking system and supports bi-weekly internal agenda planning meetings.
Facilitates executive communication, prioritizing and responding to emails, phone calls, and correspondence in a timely manner.
Builds relationships with MAG member agencies and stakeholders.
Responds to requests from internal and external stakeholders.
Supports and manages special projects at the direction of the executive office.
Provides various executive support, including maintaining databases and contact lists, completing lobbyist registration and reporting, and/or preparing invoices and expense reports.
Screens calls, emails, and visitors on behalf of the executive office.
Organizes and maintains files, databases, and other information systems.
Drafts documentation for procedures and processes.
Manages Continuity of Operations Plan (COOP) for the Administrative Division, standardizing documents, and conducting an annual review of key agency documents.