Management Analyst I (Facilities Management)

DeKalb County•Scottdale, GA

7h•$23 - $37

About The Position

The purpose of this classification is to conduct organizational studies and evaluations, design systems and procedures, conduct work simplification and measurement studies, and prepare operations and procedure manuals to assist management in operating more efficiently and effectively. The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Observes and performs the work of various positions in the department in order to gain experience and learn about operations. Duties may include any combination of administrative and clerical tasks, professional analysis, and customer service appropriate to the assigned position and abilities of the individual. Supervise and manage mailroom operations and staff to include monitoring of Cost center expenses and monthly reporting. Familiarize/Monitor/Manage City Works Maintenance Application. Conducts operational research, productivity analyses and/or management studies in order to learn about departmental operations, programs, and services; compiles and/or monitors various administrative and statistical data pertaining to divisional operations; researches information pertinent to task or project; analyzes data and identifies trends; prepares or generates reports; makes recommendations for changes in policies and procedures to improve operations, provide more responsive service, and/or optimize the use of resources; and develops recommendations for changes in departmental policies and procedures. Performs tasks associated with the coordination or implementation of special projects for the department, including special events, introduction of new programs, and various professional services; participates in the planning, design, and evaluation of the project; assists in defining the scope of the project; identifies and recommends proper allocation of financial, material, and human resources committed to the project; formulates possible solutions or alternatives to service delivery; and provides administrative support to the project as needed. Provides research and analytical assistance to the department managers in support of strategic and long-range planning for departmental operations; participates in planning efforts at the local and regional level; and researches pending legislation or other developments at the state and federal level that may impact the department. Responds to complaints and questions related to County or department operations, activities, or other issues; and provides information, researches problems, and initiates problem resolution. Participates in various meetings, functions, and events as appropriate; receives information about departmental operations; and participates in discussions and decisions. Keeps the director or the assigned supervisor apprised of all activities; and may be required to submit periodic reports detailing activities and observations of the work performed.

Requirements

Bachelor’s degree in Business/Public Administration or a related field required
this classification is considered to be an entry-level professional position, however previous work experience is preferred
or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Responsibilities

Observes and performs the work of various positions in the department in order to gain experience and learn about operations.
Supervise and manage mailroom operations and staff to include monitoring of Cost center expenses and monthly reporting.
Familiarize/Monitor/Manage City Works Maintenance Application.
Conducts operational research, productivity analyses and/or management studies in order to learn about departmental operations, programs, and services
compiles and/or monitors various administrative and statistical data pertaining to divisional operations
researches information pertinent to task or project
analyzes data and identifies trends
prepares or generates reports
makes recommendations for changes in policies and procedures to improve operations, provide more responsive service, and/or optimize the use of resources
develops recommendations for changes in departmental policies and procedures.
Performs tasks associated with the coordination or implementation of special projects for the department, including special events, introduction of new programs, and various professional services
participates in the planning, design, and evaluation of the project
assists in defining the scope of the project
identifies and recommends proper allocation of financial, material, and human resources committed to the project
formulates possible solutions or alternatives to service delivery
provides administrative support to the project as needed.
Provides research and analytical assistance to the department managers in support of strategic and long-range planning for departmental operations
participates in planning efforts at the local and regional level
researches pending legislation or other developments at the state and federal level that may impact the department.
Responds to complaints and questions related to County or department operations, activities, or other issues
provides information, researches problems, and initiates problem resolution.
Participates in various meetings, functions, and events as appropriate
receives information about departmental operations
participates in discussions and decisions.
Keeps the director or the assigned supervisor apprised of all activities
may be required to submit periodic reports detailing activities and observations of the work performed.