Maintenance Scheduler

LLNL•Livermore, CA

12h•Hybrid

About The Position

We are seeking multiple Maintenance Schedulers . As a Maintenance Scheduler you will work with supervisors and managers from across the Laboratory to provide advanced scheduling of complex programmatic and maintenance projects. The Scheduler ensures alignment of the workweek plan with business performance goals, priorities, and objectives. As part of the training curriculum the selected Scheduler will be trained and qualified as a Maintenance Work Planner. This position is in the Work Planning & Control Office within the Environment, Safety and Health (ES&H) Directorate. These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level. These are Flexible Term appointments with full-time funding expected through September 30, 2026. These positions may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization. You will Review work requests and prepare job scope definitions and schedule. Collaborate with and lead planning teams. Plan advanced facility and infrastructure-related work activities, including maintenance, repairs, replacements, minor modifications, construction and/or subcontractor services. Optimize resources to allow for emergent workload with minimum impact to schedule. Determine critical and near critical path activity sequences based on a variety of factors and planning inputs. Apply trend analysis in the master schedule to identify resource needs, work delays, and propose solutions. Build project schedules using milestones, timelines, and applying schedule logic and constraints. Lead meetings to negotiate and mediate timelines and schedule discrepancies between key stakeholders for a mutual desired outcome. Manage the scheduling process from start to finish and report the progress using scheduling metrics, delay codes, and resource histograms. Perform other duties as assigned.

Requirements

Bachelor’s degree in engineering, engineering technology, project management, or an equivalent combination of education and related technical experience.
Experience working as a workweek manager, scheduler, project manager, work planner and/or operational experience.
Significant knowledge of work scheduling theories and practices with experience in schedule set up, baselining, monitoring, and reporting.
Advanced experience in Primavera P6 or other scheduling/planning tools (MS Project, Excel, PowerPoint).
Ability to manage multiple competing priorities, and to apply project management principles to organize, coordinate, sequence, and accomplish work.
Advanced analytical and technical writing skills with experience developing technical documents such as work procedures, work instructions, specifications, Lockout/Tagout (LOTO) procedures, Interlock procedures.
Experience drafting work packages, including Job Hazard Analyses (JHAs).
Excellent facilitation, leadership, and communication skills necessary to lead and facilitate multi-disciplinary teams of technical experts through technical discussions, including conflict resolution skills necessary to resolve differing opinions.
Highly advanced experience working as a workweek manager, scheduler, project manager, and/or operational experience.
Highly advanced experience leading change or implementing a new business process.
Highly advanced ability to work independently to manage multiple competing priorities, and to apply project management principles to organize, coordinate, sequence, and accomplish work.

Nice To Haves

Prior experience in Work Management, which includes scheduling, coordination, work sequencing, and resource loading.
Advanced knowledge of technical work with extensive nuclear and/or explosive safety/safety basis requirements.
Experience applying various Human Performance Improvement tools for both individuals and work teams, (e.g. procedure use and adherence).

Responsibilities

Review work requests and prepare job scope definitions and schedule.
Collaborate with and lead planning teams.
Plan advanced facility and infrastructure-related work activities, including maintenance, repairs, replacements, minor modifications, construction and/or subcontractor services.
Optimize resources to allow for emergent workload with minimum impact to schedule.
Determine critical and near critical path activity sequences based on a variety of factors and planning inputs.
Apply trend analysis in the master schedule to identify resource needs, work delays, and propose solutions.
Build project schedules using milestones, timelines, and applying schedule logic and constraints.
Lead meetings to negotiate and mediate timelines and schedule discrepancies between key stakeholders for a mutual desired outcome.
Manage the scheduling process from start to finish and report the progress using scheduling metrics, delay codes, and resource histograms.
Perform other duties as assigned.
Lead development of the highly complex T-week schedule to optimize resources, address operational priorities, and ensure alignment with financial, customer, reliability, safety, and performance goals.
Drive the management of maintenance backlogs, maintaining a balance between preventative, corrective, and elective maintenance work completion for effective continuous material condition improvements.
Optimize resources to allow for emergent workload with minimum impact to schedule.