000Q7 Maintenance Inventory Admin

BARCEL USA LLC•Coppell, TX

4d•Onsite

About The Position

Barcel USA takes pride in our people-centric culture - We Value the Person is our Core Belief. In addition to competitive pay and comprehensive benefits, we are committed to providing a safe and inclusive work environment that appreciates all dimensions of diversity, promotes personal and professional development opportunities and allows our associates to be their authentic selves. The Raw Materials Administrator is responsible for managing the receiving of Deliveries and supplying production with ; ; as well as managing the computer inventory management process and take weekly inventories. They act as part of the warehouse management team and assist the Receiving Supervisor in the daily running of the Warehouse when needed.

Requirements

High school diploma or equivalent required
1–3 years of experience in inventory control, warehouse operations, or raw material handling (preferably in manufacturing, food, or pharmaceutical industries)
Proficiency in ERP/MRP systems and Microsoft Excel (pivot tables, VLOOKUPs, etc.)
Basic understanding of inventory management principles
Knowledge of safety and hygiene standards related to raw material storage and handling
Capable of multitasking and prioritizing tasks in a fast-paced environment
Ability to lift moderate weights and navigate warehouse environments
Willingness to work flexible hours if needed (e.g., during deliveries or physical inventory counts)

Nice To Haves

Associate’s or bachelor’s degree in supply chain, logistics, business administration, or related field preferred
Experience with ERP/MRP systems (e.g., SAP, Oracle, NetSuite) preferred
Familiarity with quality assurance documentation (CoAs, SDSs) is an asset
Bilingual (English/Spanish) a plus.

Responsibilities

Ensuring the compliance of GMP’s, 5’s, safety, OSHA, HACCP and FSMA in the raw materials area.
Inventory and audit all existing materials regularly, accounting for transit and shortfalls
Consistently creates a welcoming environment for the customer by greeting and assisting; as well as quickly responding to customer inquiries and needs
Responsible for deliveries or pickups of product, including moving products within and outside of the warehouse.
Follows all policies and procedures regarding receiving of merchandise, vendor involvement, and invoice processing
Ensure all pricing, signage, and display is always correct
Register inbound shipments on Log fire system WMS
Responsible for controlling inventory stock levels and reordering as necessary within budget
Enforces all company policies and procedures, including health, safety,and security.
Demonstrates desired behaviors for staff including handling difficult and/or complicated, inventory, and follow-up with production.
Assists Warehouse Supervisor in providing a strong leadership presence and control in Warehouse, while ensuring that productions receive good service and quality materials
Utilizes company tools to diagnose opportunities and develops action plans to improve performance
Regularly communicates with Warehouse Supervisor to discuss strengths,opportunities, and trends in business
Maintains good working relationships with production
Provides direction, support, and ongoing feedback to staff
Leverages individual staff strengths, and creates developmental plans to prepare all level positions for future growth within the organization
Ensures staff is trained and knowledgeable in both raw materials and operations
Ensures company standards are met for store and associate appearance at all times
Practice and abide by all Good Manufacturing Practices (GMPs) and Standard Operating Procedures (SOPs)
Understand general operation of all equipment.
Notify supervisors of any food safety concerns.
Practices (GMPs)
Understand Critical Control Points (HACCP)
Support Food Safety Culture
Assist in the creation and follow-up of raw material purchase orders.
Enter and maintain raw material data in ERP/MRP systems, including receipts, stock movements, and supplier information.
Assist with invoice matching and submit paperwork to finance for processing.
Greet and check in truck drivers using the Bitam system (or equivalent).
Verify incoming truck/trailer and seal numbers against shipping documents before unloading.
Inspect arriving trailers to ensure cleanliness, integrity, and compliance with safety and hygiene standards.
Create and complete reception forms for all incoming shipments.
Coordinate with warehouse staff to confirm receipt, proper labeling, and correct storage of materials.
Prepare and file documentation such as material specifications, Certificates of Analysis (CoA), and Safety Data Sheets (SDS).
Ensure all relevant documentation is attached to raw material samples for the QA department.
Check documentation accuracy for incoming shipments and report discrepancies to the Senior Administrator or QA.
Maintain organized records for audits, inspections, and internal reference.
Support physical inventory counts and help resolve discrepancies.
Ensure cleanliness and organization of raw material storage areas in coordination with warehouse staff.
Perform general administrative tasks including scanning, filing, reporting, and inventory updates.
Communicate with procurement, quality, and production teams to support daily raw material needs.