Maintenance & Asset Coordinator

EMIT Technologies, Inc.•Sheridan, WY

6d•$25 - $30

About The Position

We’re looking for a detail-oriented and dependable Maintenance & Asset Coordinator to join our team at EMIT Technologies. In this role, you’ll support the Facilities & Maintenance Manager by coordinating maintenance systems, asset tracking, compliance requirements, and supply chain activities. You’ll play a key role in maintaining accurate data, ensuring proper documentation, and supporting efficient execution of maintenance work to minimize downtime and control costs.

Requirements

Previous experience in maintenance coordination, asset management, or facilities support preferred
Familiarity with maintenance management systems (CMMS) and inventory tracking tools
Strong organizational skills and attention to detail
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Basic understanding of maintenance operations, equipment lifecycle, and spare parts management
Proficient in Microsoft Office or similar systems for tracking and reporting
Strong communication skills and ability to work cross-functionally with teams and vendors
Reliable, proactive, and committed to continuous improvement
Ability to lift up to 25–50 lbs. as needed
Comfortable working in both office and shop/warehouse environments
Always use applicable PPE when in designated areas
Follow safety protocols when handling materials or interacting with equipment

Responsibilities

Maintain and update maintenance software, including scheduling, reporting, and tracking of maintenance activities
Ensure all assets are properly set up with accurate records, identification, and lifecycle data
Assist in scheduling preventive and corrective maintenance tasks and follow up to ensure timely completion
Ensure all maintenance work orders are properly documented, including labor, parts, and total cost by asset
Support tracking of total cost of ownership and maintenance spend across assets
Coordinate ordering of maintenance parts and supplies for planned and unplanned work
Schedule and coordinate contractors for specialized maintenance and repair services
Organize, stock, and maintain critical spare parts inventory, ensuring high-risk components are readily available
Track inventory levels and support replenishment of critical spares to prevent downtime
Assist in monitoring contractor performance, lead times, and cost efficiency
Support contractor grading based on cost, quality, responsiveness, and overall performance
Maintain complete and organized documentation for all assets, including parts, service, and operator manuals
Ensure documentation is readily available within systems for technician use
Support asset and vehicle tracking, including setup, identification, and status updates
Assist with maintaining vehicle records such as registrations and insurance
Assist in maintaining DOT compliance documentation, tracking, and reporting
Ensure inspections, certifications, and required records are up to date
Maintain organized and accessible records for audits and regulatory reviews
Communicate potential compliance gaps to the Facilities & Maintenance Manager
Track and compile facilities and maintenance KPIs on a regular basis
Analyze trends in downtime, asset performance, maintenance costs, and service frequency
Support development of reports highlighting cost, reliability, and performance trends
Assist in grading assets based on cost of ownership, downtime, and reliability
Ensure all maintenance activities are properly entered and closed out in the system
Support continuous improvement of maintenance processes, workflows, and data accuracy
Coordinate communication between maintenance, operations, and vendors as needed
Assist the Facilities & Maintenance Manager with reporting, tracking, and special projects