Maintenance Administrative Assistant

WeatherTech • Bolingbrook, IL

5d

About The Position

WeatherTech is seeking an organized and detail-oriented Maintenance Administrative Assistant
to
provide support to the production department by performing a variety of administrative activities. This person is the key point of contact between the internal maintenance team and outside vendors, suppliers, and contractors.

This is a great opportunity to join our growing company

Employees who demonstrate EXCELLENT performance, attitude, and punctuality have the potential to earn end of year bonuses and pay increases!
This is an exciting opportunity with potential to advance for hard working, reliable, and teamwork-minded individuals.

Requirements

• High School Diploma or equivalent
• Minimum 2 years of prior administrative experience in a production environment
• Strong organizational and time management skills
• Attention to detail and ability to maintain accurate records
• Proficient in computer applications (Epicor and Soft Expert a plus), including computerized maintenance management systems (CMMS)
• Excellent communication and interpersonal skills
• Ability to communicate in English (verbal and written)
• Must be authorized to work in the United States

Responsibilities

• Maintain accurate records of maintenance schedules, service contracts, and completed work
• Inventory parts, record work orders and implement preventative maintenance tasks utilizing a computerized maintenance management system (CMMS)
• Issue, track, verify completion and close work orders as needed according to system workload
• Generate CMMS reports for asset costs and labor tracking
• Communicate with vendors, contractors, and suppliers to obtain quotes
• Collect necessary information from contractors such as waivers, W-9s, Certificate of Insurance (COI), training, etc.
• Schedule services for specialized repairs, pick-ups and deliveries; track status of ongoing repair projects
• Support compliance with safety regulations and environmental standards in the facility
• Track departmental training utilizing Soft Expert
• Submit PO requests to purchasing and track status as needed
• Prepare and update reports related to maintenance activities and building performance
• Order and maintain inventory of production and maintenance supplies and equipment as needed
• Organize and maintain digital and physical files related to facilities operations
• Verify and work with receiving department to maintain accurate parts inventories as needed
• Manage water treatment programs and parts washer services
• Perform other duties as assigned

Benefits

• Outstanding BlueCross BlueShield of Illinois medical plans; as well as dental, vision, short- and long-term disability, and company-paid life insurance
• 401(k) plan
• Paid vacation, holidays, and personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees