Mail & Supply Clerk / Office Assistant 1 (Stores/Mail)

SUNY Downstate Medical Center • Lansing, MI

28d • Onsite

About The Position

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. The Department of Administrative Services at SUNY Downstate Health Sciences University is seeking a full-time Mail & Supply Clerk / Office Assistant 1 (Stores/Mail). The successful candidate will: Perform a range of clerical and logistical support tasks related to the intake, verification, and distribution of supplies and equipment delivered to the hospital. Receive and inspect shipments, reconciling packing slips with purchase orders, documenting deliveries, and coordinating the timely routing of items to end-user departments. Monitor for damages or discrepancies and communicating with vendors or purchasing staff as needed to ensure resolution. Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines. Maintain various listings for mail service purposes. Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.

Requirements

• Candidates will have sat for the New York State Department of Civil Service certification examination for Office Assistant 1 (Stores/Mail) and achieved a reachable score on a certified canvass.
• Ability to perform physical tasks such as lifting, moving and unpacking packages.
• Ability to operate material handling equipment such has hand trucks and pallet jacks safely.
• Must have quality interpersonal, organizational, and customer service communication skills.
• Basic PC and iPad computer skills.

Responsibilities

• Perform a range of clerical and logistical support tasks related to the intake, verification, and distribution of supplies and equipment delivered to the hospital.
• Receive and inspect shipments, reconciling packing slips with purchase orders, documenting deliveries, and coordinating the timely routing of items to end-user departments.
• Monitor for damages or discrepancies and communicating with vendors or purchasing staff as needed to ensure resolution.
• Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
• Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.
• Maintain various listings for mail service purposes.
• Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees