Mail Clerk

The Leach Firm, P.A.•Winter Park, FL

10h•Onsite

About The Position

The Mail Clerk is responsible for managing all incoming and outgoing mail for the firm. This role ensures that legal correspondence, pleadings, discovery materials, and client communications are processed accurately, timely, and in compliance with court and confidentiality requirements. The Mail Clerk plays a critical role in supporting attorneys, paralegals, and administrative staff by maintaining organized mail distribution and reliable mailing procedures.

Requirements

High school diploma or equivalent
Familiarity with USPS services, certified mail, and delivery tracking
Basic computer skills and comfort using scanners and document management systems
Strong attention to detail and organizational skills
Ability to handle confidential information with discretion
Reliable, punctual, and able to manage daily deadlines

Nice To Haves

Experience in a plaintiffs’ law firm or legal setting
Ability to prioritize tasks in a fast-paced environment
Strong communication and teamwork skills
Ability to lift and carry mail bins and packages (as required)

Responsibilities

Receive, open, date-stamp, and sort all incoming mail and packages daily
Review mail for urgency, deadlines, and confidential materials
Distribute physical and electronic copies of mail to the appropriate paralegal/assistant/attorney
Track and escalate time-sensitive legal documents (e.g., court notices, discovery, subpoenas)
Review, save and forward all faxes.
Prepare and process all outgoing mail.
Ensure proper addressing, postage, and mailing method (USPS, certified mail, overnight delivery, courier services, etc.)
Arrange bulk mailings when needed (e.g., client notices or mass correspondence)
Provide general administrative support as needed (copying, scanning, filing)
Assist attorneys and staff with mail-related inquiries or special requests
Maintain inventory of mailroom supplies (envelopes, postage, labels, etc.)
Coordinate with couriers, vendors, and postal services
Perform other duties as assigned to support firm operations