Mail Room Coordinator- 9-month temporary role, onsite in Portland, Oregon

CareOregon•Portland, OR

1d•Onsite

About The Position

This role is onsite in Portland, Oregon and is a 9 month temporary role. The Mail Room Coordinator is responsible for coordinating and tracking Mail Room activities and incoming/outgoing mailing job data. Responsibilities include inventory reporting and vendor support, as well as ownership of the department’s intranet site maintenance and coordination of project request forms. The position supports large, complex and special mailing and scanning requests and provides general support and back-up for all mail room functions.

Requirements

Minimum 2 years’ experience in mailroom and/or scanning operations roles
Strong understanding of mailroom and/or scanning procedures
Excellent customer service skills
Ability to operate printing, copying, and scanning equipment
Effective spoken and written communication skills
Ability to give concise information and directions
Ability to use Microsoft Outlook, Word and Excel effectively
Ability to learn and utilize new software and technology
Strong problem-solving skills
Strong organizational skills
Ability to manage multiple tasks concurrently
Ability to meet deadlines
Ability to attend to detail and be accurate
Ability to work effectively with diverse individuals and groups
Ability to learn, focus, understand, and evaluate information and determine appropriate actions
Ability to accept direction and feedback, as well as tolerate and manage stress
Ability to see, read, and hear for at least 6 hours/day
Ability to stand, walk, sit, bend, and perform repetitive finger and wrist movement for at least 3-6 hours/day
Ability to lift, carry, push, pull, reach, speak clearly, and/or pinch small objects for at least 1-3 hours/day

Nice To Haves

Experience scanning documents
MS 365 exp
Experience operating printers and copiers in professional setting.

Responsibilities

Track and report the inventory of incoming and outgoing Mail Room jobs on a regularly scheduled basis.
Uncover the reasons for any mailing errors that occur and suggest solutions.
Seek opportunities for improvements in Mail Room operational efficiency.
Maintain and update the Mail Room intranet site as needed.
Maintain and update outgoing mail intake request process as needed.
Maintain compliance with document storage, retrieval, and inventory requirements.
Assist with development and implementation of effective Mail Room policies and procedures.
Work collaboratively with other CareOregon departments and business partners to retrieve and distribute mail as needed.
Work collaboratively with vendors to gather requirements and implementation as needed.
Assist with vendor inquiries related to Mail Room activities.
Maintain and update supplies intake request process as needed.
Assist with periodic and special scanning and bulk mailings as needed.
Provide backup coverage to Mail Room staff as needed.
Perform other duties and projects as assigned.
Perform work in alignment with the organization’s mission, vision and values.
Support the organization’s commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
Strive to meet annual business goals in support of the organization’s strategic goals.
Adhere to the organization’s policies, procedures and other relevant compliance needs.
Perform other duties as needed.

Benefits

Competitive pay
Bonus opportunity
Comprehensive benefits package
Medical insurance
Dental insurance
Vision insurance
Life insurance
AD&D insurance
Disability insurance
Health savings account
Flexible spending account(s)
Lifestyle spending account
Employee assistance program
Wellness program
Discounts
Multiple supplemental benefits (e.g., voluntary life, critical illness, accident, hospital indemnity, identity theft protection, pre-tax parking, pet insurance, 529 College Savings, etc.)
Strong retirement plan with employer contributions
PTO
Paid State Sick Time
Paid holidays
Volunteer time
Jury duty
Bereavement leave
401(k) contributions