Mail/Purchasing Clerk

Jeff Bank•Jeffersonville, NY

47d•$17 - $21

About The Position

Responsible for performing a variety of duties such as; the processing all incoming and outgoing mail externally and inter office; monitoring the purchasing and inventory control of materials,equipment and supplies; scanning of bank documents; coordinating work within the unit or department, as well as with other departments and units; reporting pertinent information to the immediate supervisor; complying with operating policies and procedures and outside regulatory requirements; communicating with appropriate personnel; responding to inquiries or requests for information; providing periodic reports.

Responsibilities

Processes all incoming and outgoing mail externally and inter office.
Monitors the purchasing and inventory control of materials, equipment, and supplies.
Scans bank documents.
Coordinates work within the unit or department, as well as with other departments and units.
Reports pertinent information to the immediate supervisor.
Complies with operating policies and procedures and outside regulatory requirements.
Communicates with appropriate personnel.
Responds to inquiries or requests for information.
Provides periodic reports.
Gives exceptional customer service to both internal and external customers by providing prompt, polite and effective communication.
Participates as a member of the team.
Positively and proactively contributes to the Bank's Strategic Plan.
Demonstrates support of Management.
Ensures that all activities and work functions adhere to compliance requirements as are defined in company policies and procedures as well as state/federal laws and regulations.
Collects office mail and other items; delivers mail and other items.
Distributes supplies within the office.
Daily receives all incoming mail, interdepartmental mail, notices, and memoranda; sorts according to appropriate destination; distributes to all departments.
Daily sorts and weighs all outgoing mail; affixes appropriate postage.
Picks up incoming mail at the post office; delivers outgoing mail to post office.
Provides courier service upon request and on a scheduled basis as needed.
Checking off the deliveries from the purchase orders to make sure everything is accurate.
Placing new items on shelves and writing them down on the new item sheet.
Sending out supplies requested to all departments, photostatic copies where applicable.
Reviews requisitions received from various departments throughout the bank.
Shredding of obsolete materials (paper, etc.).
Maintains the inventory control system to insure the efficiency of the purchasing and control functions.
Scan checking and savings signature cards, CD's and miscellaneous documents for the loan department daily.
Coordinates specific work tasks with other personnel within the unit or department as well as with other units and departments in order to ensure the smooth and efficient flow of information.
Cooperates with, participates in, and supports the adherence to all internal policies, procedures, and practices in support of risk management and overall safety soundness.
Responds to inquiries relating to his/her particular area, or to requests from customers, other bank personnel, etc., within given time frames and within established policy.
Performs other related duties as assigned or directed.