Mail Clerk

Kymber Consulting Group • Arlington, VA

9d • Onsite

About The Position

We are seeking a highly motivated and effective mail clerk and file management to support USTDA's mailroom operations and document distribution. This position handles all incoming/outgoing mail and packages, maintains correspondence logs, manages file systems, and provides receptionist support for an agency hosting high-level foreign government officials, Congressional staff, and senior business executives.

Requirements

• Minimum education: High school diploma or equivalent
• Minimum experience: one ( 1) year of experience in a professional office environment as a support assistant or receptionist, or equivalent position
• Experience collecting, sorting, and distributing incoming mail
• Ability to ensure appropriate mailing and/or shipping of packages, and letters

Responsibilities

• Review, process, and log all incoming unclassified mail and packages; verify attachments
• Contact originators or staff regarding discrepancies in incoming materials
• Distribute mail, packages, faxes, and electronic documents per USTDA Correspondence Guidelines
• Check agency general email accounts daily; route messages to appropriate staff or offices
• Pick up outgoing mail and express delivery pouches; deliver to post office and off-site locations
• Prepare packages for commercial delivery vendors as required
• Maintain correspondence logs, tracking receipts, mailing dates, and distribution
• Organize and stock the agency mailroom and eight copier/work areas with paper, letterhead, pens, and other supplies
• Notifying administrative group on replenishing supplies when they are low or when the mailroom/copier equipment requires service
• Maintain filing systems (electronic and paper); log, track, and retrieve correspondence and records
• Support records retention and disposal schedules in accordance with NARA standards
• Provide general office support including data entry, document preparation, and customer service
• Assist with conference/training room setup, basic meeting support, and occasional receptionist coverage
• Serve as supplemental support for the reception areas

Benefits

• Medical, Vision, and Dental Plans
• Paid Holiday and Personal Time Off
• 401K plan
• Short-term disability, Long-term, and Life Insurance
• Education and Training Assistance Program
• Incentive Plans and Referral Bonuses
• Employee Assistance Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED