Logistics Reporting Administrator

Massimo Zanetti Beverage USA • Suffolk, VA

3d

About The Position

Position Summary:

Support the logistics team with administrative and reporting duties, primarily in the areas of compiling data for analysis.

Requirements

• 3+ years of experience in administrative support or financial support required.
• High school diploma or GED required.
• Strong computer skills with the ability to navigate multiple systems and reports.
• Advanced Proficiency in Microsoft Excel, including sorting, filtering, formulas, pivot tables V-lookup etc.
• Ability to learn new systems quickly and follow established workflows.
• Comfortable working with data, spreadsheets, logs, and digital records.
• Strong written communication skills for sending internal and external emails, notifications, and follow‑ups.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced logistics environment.
• Strong sense of ownership, responsibility, and willingness to support multiple areas of the logistics operation.
• Ability to sit at a computer for extended periods.
• Occasional visits to warehouse floors for data collection, communication, or follow‑up.
• Must comply with all Federal, State, Corporate, Warehouse and Food Safety standards, policies, and guidelines (i.e., HACCP, GMP, SQF, FDA, etc.)

Responsibilities

• Assist the Supply Chain Logistics Manager and Logistic leaders with daily administrative tasks and reporting.
• Prepare and send routine communication emails, updates, notifications, and follow-ups to internal teams and external partners.
• Pull, update, and distribute daily, weekly, and monthly logistics reports.
• Collect data from Report Central, E1, and various workbooks to consolidate into organized spreadsheets or dashboards.
• Review data for accuracy and report discrepancies to leadership.
• Track key performance indicators (KPIs) and assist with performance summaries.
• Assist with OS&D tracking logs, freight claims data, and exception reports.
• Assist with financial reporting, cost tracking, and invoice verification.
• Support the purchasing team with data entry, order tracking, and documentation.
• Help maintain freight cost summaries and vendor-related information.
• Accurately enter data into logistics systems, spreadsheets, and shared databases.
• Maintain organized digital documentation and ensure accessibility for leadership.
• Perform basic data analysis to identify errors, trends, or areas needing follow‑up.
• Respond to routine emails and inquiries from internal teams, vendors, and carriers.
• Provide status updates to leadership regarding reports, issues, and pending tasks.
• Assist with scheduling, meeting prep, and distributing materials when needed.
• Identify gaps, inefficiencies, or recurring issues in data or workflows and communicate findings.
• Support the team with small improvement projects or documentation updates.
• Help maintain SOPs, forms, and templates used across logistics operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED