Logistics College Aide
About The Position
New York City Emergency Management (NYCEM) is a coordinating agency for the City of New York, responsible for planning, preparing for, coordinating response and recovery during emergencies, and disseminating emergency information. The agency maintains a disciplined unit of emergency management personnel, including attorneys, responders, planners, watch commanders, logisticians, community outreach, communications, administrative, and support staff, to identify and respond to various hazards. The Logistics division aims to enhance the City’s capacity to support emergency operations through a sustained and well-coordinated supply chain of resources. It comprises Humanitarian Logistics and Supply Chain Logistics units, ensuring that the correct personnel, equipment, supplies, and support are available at the right place, at the right time, and in the right quantities across all response and recovery operations. The Logistics Bureau is seeking an administrative aide to support all units in executing their functional responsibilities. This role involves reviewing and scanning prior activation documentation, reviewing bureau plans for common language, and assisting with the coordination of internal and partner coastal storm readiness measures. With significant interaction across other Bureaus and Units, this position serves as an excellent introduction to the field of emergency management.
Requirements
- Strong organizational skills
- Strong communication and collaboration skills
- Attention to detail
- Experience working with Microsoft Office 365 (Teams, Outlook, Word, PowerPoint etc.)
- Required to provide a letter confirming matriculation with an accredited college/university
- Further letters will be required for each semester (spring, summer, fall) while working at NYCEM
- Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
Responsibilities
- Scan and backup paper files from prior activations
- Assist with the review, testing, and implementation of new system features (such as in DisasterLAN and the Citywide Asset & Logistics Management System)
- Support preparations and take minutes for interagency meetings, such as the July Citywide Logistics Committee meeting
- Help facilitate the review of coastal storm prep documents
- Assist with entering and maintaining site assessment data into DisasterLAN (e.g., debris sites)
- Help with course preparations (e.g., print materials)
- Assist with the entry of equipment and supplies into the DisasterLAN resource stockpile
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What This Job Offers
Job Type
Full-time
Career Level
Intern
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
