Logistics Assistant

Coastal Villages•Seattle, WA

1d•Onsite

About The Position

The Logistics Assistant is responsible for inputting shipment details for logistics tracking and inventory management. This role involves comprehensive supply chain management, beginning with ensuring compliance with product labeling and documentation requirements for government regulations and customer specifications. Key duties include coordinating delivery schedules with customers and freight carriers, maintaining inventory control for traceability, and ensuring accurate inventory and Accounts Receivable systems for monthly accounting reconciliation. The assistant will also approve invoices and manage payments for all logistics-related charges. The position requires creating and maintaining Excel production reports, collaborating with sales representatives and customers on shipment destinations and timings, and coordinating all inventory shipment bookings with continuous updates. Additional responsibilities include confirming offload tallies for payroll and inventory, issuing proper export documents in a timely manner, understanding labeling requirements for various countries, and verifying the accuracy and completeness of all shipping documents. The role also encompasses overseeing accurate customer billing, tracking open Accounts Receivable, monitoring freight movement, reconciling month-end inventory adjustments, approving AP invoices for freight and cold storage, and staying current with government reporting requirements related to production.

Requirements

Ability to represent the company in a professional manner.
Demonstrate strong verbal and written communication skills.
Ability to learn quickly.
Remain flexible.
Work well in a collaborative team environment.
High regard for accuracy.
Attention to detail.
Strong organizational skills.
Ability to prioritize multiple tasks to meet deadlines.

Nice To Haves

Professional Logistics experience
Seafood Industry knowledge
Significant working knowledge and technical skills of MS Office Suite (specifically Excel and Outlook)

Responsibilities

Input shipment details for logistics tracking and inventory.
Manage Supply Chain, starting with knowledge of required product labeling and documentation for government compliance and customer requirements.
Coordinate with customers & freight carriers for proper delivery schedule.
Inventory control management for traceability.
Maintain accurate inventory and Accounts Receivable system for monthly accounting reconciliation.
Approve invoices and ensure payment for all Logistics related charges.
Create/maintain Excel production reports to manage inventory levels.
Work closely with CAPS Sales Representatives and customers to determine destination and timing of shipments.
Coordinate all inventory shipment bookings, continuously update shipment details as they progress.
Confirm Offload tallies for Crew Share payroll and inventory reconciliation.
Ensure all proper documents for export shipments are issued in timely manner.
Knowledge of labeling requirements for export to various countries.
Proof drafts and Verify that all shipping documents are accurate and complete.
Oversee and complete prompt, accurate billing to customers based on prices established.
Keep track of open A/R, verify when invoices have been paid.
Track and record all freight movement, reconcile adjustments for month-end inventory.
Maintain inventory accuracy and resolve inventory discrepancies.
Approve all AP invoices for product freight and cold storages.
Maintain current knowledge of reporting requirements associated with production for all government entities.
Other duties as assigned.