Logistics Administrative Assistant

Dearing Compressor•Youngstown, OH

6d•Onsite

About The Position

At Dearing Compressor & Pump, our people power everything we do. They’re not just employees, they’re the heartbeat of our success and the driving force behind our progress. That’s why we treat every team member like family. With a strong, collaborative culture, and a true people-first approach, Dearing isn’t just a place to work, it’s a place to grow, make an impact, and thrive. Summary The Logistics Administrative Assistant provides clerical and administrative support to logistics operations. This role is office-based and focuses on maintaining accurate documentation, supporting recordkeeping processes, and assisting with daily administrative tasks to ensure smooth and organized operations.

Requirements

Two to five years related experience and/or training.
Ability to read and interpret documents such as engineering specifications, safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers, vendors, and employees.
Strong organizational and clerical skills with attention to detail.
Proficiency in basic office software (Microsoft Office, email, data entry systems).
Ability to maintain accurate records and manage documentation efficiently.
Strong written and verbal communication skills for internal coordination.
Ability to handle multiple administrative tasks and prioritize effectively.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
To perform this job successfully, an individual should have knowledge of Project Management software, Spreadsheet software and Word Processing software.
Read computer monitor and written documentation.
Require bending, standing and reaching.
Sit for long periods of time.
May lift and or move at least 15 pounds.

Nice To Haves

Previous administrative or clerical experience in a warehouse or logistics environment.
Familiarity with shipping and receiving documentation.
Experience with ERP or inventory management systems.

Responsibilities

Maintain and organize all warehouse-related documentation and records.
Prepare, review, and file shipping and receiving documents, including:
Bills of lading
Delivery receipts
Inventory records
Bill-to and shipment information
Ensure all inbound and outbound shipment paperwork is accurate and properly recorded.
Enter and update data in office systems, spreadsheets, or ERP systems.
Assist the Warehouse Manager with daily administrative tasks and reporting.
Maintain filing systems (physical and digital) for easy retrieval and compliance.
Communicate documentation details with internal departments such as accounting and customer service.
Track and log shipment information and maintain status updates in internal systems.
Answer calls, respond to emails, and provide general clerical support to logistics operations.
Support inventory documentation processes, including data entry and record verification.
Ensure compliance with company documentation standards and procedures.