Local Accounts Receivables Analyst

Texas Department of Transportation • Austin, TX

8h

About The Position

This position performs various project accounting related activities for local government and third party funded projects, including handling accounts receivable from various local entities in relation to TxDOT construction projects. Responsibilities include but are not limited to accounting for and initiating draws for local entities, responding to internal and external audit requests, processing journal entries and timely adjustments in PeopleSoft and other applications. Work requires excellent communication skills, ability to collaborate with different areas of the Financial Management Division, other TxDOT districts & divisions and auditors. Employee must have a high level of attention to detail, handle multiple tasks, and strong research & problem-solving skills. Experience with PeopleSoft, Microsoft applications, Tableau and web applications is preferred.

Requirements

• Bachelor's Degree in Accounting or Business-related discipline. Relevant work experience may be substituted for degree on a year per year basis.
• 1 year accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Nice To Haves

• Bachelor's Degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.
• Experience with PeopleSoft, Microsoft applications, Tableau and web applications is preferred.
• Extensive knowledge of Grant, fund and cost accounting principles and procedures
• Extensive knowledge of Project and revenue accounting and compliance
• Extensive knowledge of Revenue deposit procedures
• Extensive knowledge of Applicable computer operating systems and relevant applications
• Extensive knowledge of Auditing and investigative methods, practices and procedures
• Extensive knowledge of Generally accepted accounting principles, procedures and terminology
• Extensive knowledge of Bookkeeping practices and procedures
• Extensive knowledge of Applicable laws, rules, and regulations
• Extensive knowledge of Developing, implementing and monitoring project budgets
• Expert skill in Performing statistical analysis
• Expert skill in Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Expert skill in Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Proficient skill in Analyzing contracts and agreements with multiple parties and payment structure
• Proficient skill in Maintaining effective working relationships with individuals and groups, both internal and external
• Proficient skill in Using basic mathematical fundamentals

Responsibilities

• Manage accounts receivable processes related to TxDOT Advanced Funding Agreements with state and local entities (e.g., cities, counties) and third parties, ensuring the accuracy and timeliness of project-related revenues, expenditures, and funding allocations.
• Perform timely and accurate monthly, quarterly and annual reconciliations of project contributions, expenditures, receivable balances and revenue recognition.
• Examine accounting and source documents for accuracy, completeness, and compliance with departmental and state regulations and agreements.
• Serve as a key contact for internal and external stakeholders on accounting issues, providing assistance and addressing inquiries related to financial records and transactions.
• Investigate and reconcile complex accounting discrepancies to ensure accurate financial reporting.
• Assist with internal and external audits of statewide and Local Receivables balances, project reconciliations, and financial reports throughout the fiscal year and during year-end reconciliations.
• Support the preparation and review of summary journal vouchers for funding and expenditure adjustments, and assist with the analysis and reconciliation of Local Receivables quarterly.
• Research and prepare responses to inquiries, notifications, legislation, ad-hoc requests related to Local Receivables, and coordinating responses with relevant stakeholders.
• Contribute to the development, evaluation, and updating of Local Receivables procedure documents to ensure compliance with applicable laws, regulations, and policies.
• Assist in creating, maintaining, and updating training materials, job aids, and documentation related to Local Receivables processes.
• Complete assigned projects accurately and within established deadlines.
• Perform and contribute to audit-based risk assessments and related analyses to identify key transactions for extended/increased monitoring and financial reporting.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level