Litigation Services Manager

Wilson Sonsini•San Diego, CA

1d•Hybrid

About The Position

Wilson Sonsini is a premier legal advisor to technology, life sciences, and other growth enterprises globally, representing companies from start-ups to multibillion-dollar corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys across 17 offices worldwide. The firm is seeking a Litigation Services Manager to oversee the litigation department’s operations related to firmwide, national docketing, calendaring, and e-discovery resources. This role involves actively supervising and coordinating these departments, ensuring efficient and effective operations. The Manager will lead a core team of docketing professionals, support distributed litigation teams, and drive the rollout and adoption of centralized docketing processes, including software recommendations. Additionally, the Manager will oversee and further develop the firm's e-discovery resources. This position offers a hybrid work schedule.

Requirements

5+ years of relevant experience in litigation support.
Strong knowledge of federal, state and local court rules.
Expertise in Case Management/Electronic Case Filing (CM/ECF) procedures and docketing/calendaring procedures.
Proficiency in docket databases (i.e. ALN/eDockets, CompuLaw, CPI), MS Office suite, and PACER.
Strong communication skills and ability to interpret and analyze complex source data and prepare well-executed correspondence, training materials, and documentation.
Equivalent combination of education and experience.

Nice To Haves

JD, Master's, Bachelor’s degree and/or paralegal certificate preferred.
Managerial experience in the docket or e-discovery department of a large law firm is a plus.

Responsibilities

Maintain up-to-date knowledge of the Federal Rules of Civil Procedure as well as state and local rules of the courts for the firm’s most frequent practice.
Research and locate current rules pertaining to other jurisdictions on an as needed basis.
Supervise maintenance of knowledge base of e-filing requirements and procedures for all courts where attorneys request e-filing assistance.
Participate in professional organizations related to relevant rule changes.
Directly supervise and manage legal support staff in the docketing and e-discovery functions.
Interviewing; training; monitoring and approving overtime; directing work; budgeting; employee evaluations; resolving problems; and making recommendations for hiring, promotion, compensation, and bonus.
Ensure consistent and timely execution of docketing procedures and that docket system reminders are set and reported.
Perform on-going review of the automated software rule sets to ensure they reflect accurate date calculations so filing deadlines and critical dates are not missed.
Maintain quality control procedures.
Recommend changes to improve efficiency and effectiveness of the docketing function.
Ensure the proper maintenance and integrity of the docketing database.
Monitor information entered in the firm’s docketing systems for accuracy.
Participate in the testing of docketing system and e-discovery improvements, enhancements, new applications, and selection of future calendaring technologies.
Assess existing resources and recommend changes to improve efficiency and utility of e-discovery resources.
Assist and advise attorneys and staff with litigation support services procedural issues and questions.
Approve client chargebacks for case filings, photocopies, or other court related fees, including sign-off and coding of invoices and reimbursement requests.
Maintain a direct line of communication with the litigation department leader on all substantive issues.
Attend departmental meetings to obtain a full-range knowledge of the operation of the firm.