Listing/Sales Coordinator

HomeServices of America•Omaha, NE

17h•Onsite

About The Position

This position is responsible for entering property listings and changes into the system and performing various administrative functions to support customers, agents, sales management, and administrative staff. It also assists with special projects. Key duties include data input for real estate information, maintaining MLS listings and sales records, verifying information with sales associates, and providing comprehensive administrative support such as answering phones, managing office appearance and supplies, tracking inventory, processing advertising, and handling payments. The role also involves maintaining sales data, generating reports, preparing correspondence, and potentially processing earnest money and reconciling escrow information. Additionally, the coordinator maintains electronic and paper files/records and may serve as a backup to other office staff. The role requires meeting performance and behavior expectations, achieving desired results with quality and professionalism, establishing positive work relationships, demonstrating necessary competencies, and adhering to company policies and procedures.

Requirements

High school diploma or equivalent.
1 year clerical/administrative experience.
Experience with Microsoft Office products.
Familiarity with the Internet and e-mail usage.
Typing speed of 50 w.p.m.
Effective oral and written communication skills with an excellent customer-service focus.
Effective analytical and problem-solving skills
Ability to prioritize and handle multiple tasks and projects concurrently.
Excellent organizational skills with a focus on detail; high degree of accuracy.

Nice To Haves

Knowledge of real estate, title and/or mortgage business preferred.
Ability to operate a multiple line telephone console preferred.

Responsibilities

Perform data input functions, process real estate information and maintain MLS listings and sales records. Verify information with sales associates to ensure accurate listings.
Answer phones, monitor hotline, greet visitors and schedule appointments
Distribute mail, maintain office appearance and order office supplies
Track sign inventory, prepare packets and maintain office equipment
Process real estate advertising, submit license applications and charges and manage payments
Maintain sales data, generate reports and prepare routine correspondence.
May process earnest money and maintain and reconcile escrow information.
Maintain and monitor electronic and paper files/records.
May serve as back-up to other office staff.
Perform any additional responsibilities as requested or assigned.