Chief of Staff
About The Position
We are a fast-growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full-funnel digital marketing. The company employs 60+ team members and is entering a high-growth phase with a clear goal of reaching $10M+ in annual revenue. This role exists for one purpose: to buy back the Founder’s time so he can focus on sales, authority-building, networking, and growth. This is not a traditional Executive Assistant role. This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff–level role with a personal assistant reporting to you. You will manage the Founder’s life end-to-end—proactively, logically, and without needing constant direction. If you need to be told what to do, this role is not for you.
Requirements
- Minimum 3 years experience in: Executive Assistant Life Manager Operations Manager Chief of Staff–type roles
- Proven experience supporting high-performing, Type-A executives
- Strong operational, organizational, and project management skills
- High emotional intelligence and confidence
- Ability to push back, set boundaries, and enforce structure
- Logical thinker and strong problem solver
- Comfortable managing both business and personal matters
- Tech-savvy and fast learne
- Extremely organized
- Calm under pressure
- Not intimidated by strong personalities
- Direct, assertive, and confident
- Proactive, not reactive
- Takes ownership and accountability
- Career-oriented (this is not a short-term role)
- Slack
- Google Workspace
- Asana, Monday.com, or similar
- CRM familiarity (HubSpot or equivalent)
- Calendar and task management systems
- Strong documentation and reporting skills
Nice To Haves
- Experience in fast-paced, entrepreneurial, or agency environments
- Background in operations, project management, or business management
Responsibilities
- Own and manage the Founder’s calendar, schedule, priorities, and routines
- Create and enforce a structured daily and weekly schedule
- Ensure meetings are prepared for in advance (agenda, notes, assets ready)
- Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed
- Actively tell the Founder what needs to be done—not ask
- Liaise with department heads to: Track progress Ensure deliverables are met Collect reports and KPIs Consolidate reporting so the Founder receives clear, concise summaries
- Track onboarding, training, and readiness of new hires (e.g., sales closers)
- Ensure documentation, SOPs, and processes are maintained and followed
- Identify inefficiencies and propose solutions proactively
- Own execution of ongoing and new projects
- Ensure no project stalls due to lack of follow-up
- Coordinate across teams using tools like: Slack Google Workspace Asana / Monday.com HubSpot (or similar CRM)
- Track deadlines, priorities, and dependencies
- Manage personal logistics for the Founder and spouse: Appointments Travel planning Errands Household needs
- Coordinate: Home maintenance Vendors Groceries and household orders
- Ensure family commitments (kids’ schedules, events, pickups) are handled
- Remove all personal distractions from the Founder’s plate
- Schedule and organize: Networking activities Authority-building initiatives Social media and brand activities
- Ensure assets, time blocks, and follow-through are in place
- Keep the Founder focused and accountable to long-term growth initiative.
Benefits
- Paid time off
- Growth path to Chief of Staff
- Potential to build and manage a support team
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
