Licensing and Translation Manager (Scales Manager)

Cogstate

5h • Remote

About The Position

At Cogstate, we’re advancing the science of brain health - making it faster, easier, and more accurate to assess cognition across clinical trials, healthcare settings, and everyday life. Our digital cognitive assessments are trusted by researchers, clinicians, and pharmaceutical partners around the world, helping to drive breakthroughs in neuroscience and improve outcomes for people living with neurological conditions. Founded on decades of cognitive science and backed by rigorous validation, Cogstate’s assessments are used in more than 150 countries and over 2,000 clinical trials. Our global team of experts - spanning psychology, data science, operations, and technology - works together to solve complex challenges in brain health assessment, always with a patient-first mindset. Whether we’re supporting a multinational Alzheimer’s trial or developing tools to bring cognitive testing into routine care, our work is meaningful, collaborative, and constantly evolving. At Cogstate, we’re not just imagining the future of brain health - we’re building it. That’s why we’re seeking a Scales Manager, accountable for the procurement, management, and distribution of traditional neuropsychological paper and pencil tests (scales) for use in global clinical trials. The Scales Manager will also coordinate the migration of assessments into electronic format and work alongside the selected eCOA vendor, licensors, and translation vendors to deliver the final product to the Client. The Scales Manager will serve as the primary point of contact for external vendors including, but not limited to, scales licensors, translation vendors, and other scale-related vendors working on the program. The Scales Manager will work closely with Cogstate Legal and other project team members to secure all required licenses and permissions for use of scales in industry-sponsored clinical trial studies. The role requires a strong interest and experience in the pharmaceutical development process, a special aptitude and interest in legal, technical and scientific information, and to be a highly driven individual who demonstrates initiative and delivers against tight timelines. The role requires extensive written and phone interactions between Cogstate team members in the USA, Australia, and UK, as well as with third-party providers and licensors globally.

Requirements

• BS/BA degree in psychology or related scientific field
• 3-5 years of clinical trial experience
• Knowledge of intellectual property law
• Understanding of neuropsychological tests and patient or caregiver reported outcomes
• Microsoft Office proficiency and general awareness of information technology concepts and terminology
• Strong organizational, communication, and interpersonal skills
• Ability to work in a fast-paced environment and manage competing priorities
• Attention to detail with impeccable record keeping and compliance to procedures
• Understanding of clinical trials, regulatory, and legal processes
• Vendor management experience
• Understanding of the clinical development lifecycle and ability to read/review clinical protocols

Nice To Haves

• Experience with copyright law highly preferred

Responsibilities

• Manage and execute tasks in line with company SOPs and agreed regulatory standards
• Accurate record keeping of all tasks (real-time updates to applicable trackers and maintenance of high-volume emails/site communications)
• Able to follow study changes, re-prioritize assignments based on study needs, and work independently
• Direct work of support staff, including delegating tasks and ensuring quality and timely delivery
• Support activities of Scale Managers with minimal oversight on assigned tasks
• Drive activities and ensures timely delivery of project tasks leading to the completion of client deliverables
• Management and delivery of phase I-III clinical trials (understanding and tracking against the project SOW)
• Perform research and due diligence, identify scale source documents and supportive materials, and perform preliminary assessments of availability and costs
• Establish and maintain relationships with copyright holders and scales authors
• Procure applicable licenses and permissions and ensure proper written agreements are in place with Cogstate Legal
• Train internal staff regarding permissions and usage of scales, including required copyright notices on materials, limitations of distribution, and other requirements
• Oversee internal compliance to copyright agreements
• Reporting usage to copyright holders as per agreements
• Establish strong working relationships with third party providers
• Review, confirm, and track vendor work and invoices; report to Project Managers or Operational Delivery Leads to ensure alignment with project budgets
• Manage applicable deliverables across a portfolio of projects
• Create/maintain scales databases and libraries as well as proper tracking tools for each project
• Oversee production of study-specific source documents and scale modifications while documenting and reporting scales modifications as required to copyright holders
• Liaise with Clinical Science Leads, project team members, and sponsor teams to ensure efficient source document creation in adherence to study timelines and study protocol requirements
• Oversee production and quality control of scales materials such as study binders
• Liaise with Logistics staff to track and report shipping/distribution of materials

Benefits

• Remote Work Practices: Cogstate is a virtual first company. Cogstate employees can work from anywhere where Cogstate is registered to business within the United States, Australia, or the United Kingdom!
• Generous Paid Time-off: Cogstate employees receive 20 days of vacation leave, 10 days of personal leave and 10 paid public holidays.
• 401(k) Matching: As you invest in yourself and your future, Cogstate invests in you too: we match up to3% of your yearly salary in Cogstate’s 401k program.
• Competitive Salary: We offer competitive base salaries plus additional earning opportunities based on the position.
• Health, Dental & Vision Coverage: We've invested in comprehensive health & dental insurance options with competitive company contributions to help when you need it most. We also offer free vision insurance for all full-time employees.
• Short-Term & Long Term Disability Life Insurance: 100% employer sponsored
• Pre-Tax Benefits: Healthcare and Dependent Care Flexible Spending Accounts
• Learning & Development Opportunities: Cogstate offers a robust learning program from mentorships to assistance with programs to improve knowledge or obtain certifications in applicable areas of interest.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees