Licensing and Compliance Coordinator

FARMAKEIO Pharmacy Network•Richardson, TX

About The Position

At FarmaKeio, we’re reshaping the idea of healthcare. We believe medicine should go beyond masking symptoms to uncover and treat the root cause. Every formula we create is designed to restore balance, vitality, and the freedom to live well. We are searching for a detail-oriented and proactive Licensing & Compliance Coordinator to join our team. A professional who understands that regulatory excellence is more than just paperwork; it is the essential framework that allows our pharmacies to deliver life-changing care safely and legally. If you believe that the foundation of innovation is built on integrity and meticulous compliance, you’ll thrive here. We offer a fast-paced, collaborative environment where your expertise directly supports the operations of our FarmaKeio Pharmacy Network across Texas, Arkansas, and New Mexico. You won’t just manage files; you’ll ensure our 503A locations maintain the gold standard of regulatory standing. We need a Coordinator who is passionate about: Navigating Complexity by managing new applications and renewals for resident, non-resident, sterile, and non-sterile compounding licenses across all 50 states. Driving Precision through the timely submission of documentation and continuous monitoring of regulatory requirements to ensure zero lapses in compliance. Empowering the Network by working closely with Pharmacists-in-Charge (PICs) and the Director of Compliance/QA to maintain audit readiness and support vital quality assurance activities.

Requirements

Associate’s degree required; Bachelor’s preferred (healthcare, regulatory affairs, business, or related field).
1–2 years of experience in regulatory compliance, licensing, administrative support, or pharmacy operations (pharmacy or healthcare strongly preferred).
Knowledge of pharmacy regulatory requirements; familiarity with sterile/non-sterile compounding regulations a plus.
Excellent organizational skills and ability to manage multiple deadlines across multiple state jurisdictions.
Professional communication skills, including the ability to interact effectively with regulatory agencies, PICs, and internal leadership.
Proficiency with Microsoft Office, Google Workspace, and document management systems.

Nice To Haves

Experience with pharmacy or healthcare licensing, credentialing, or regulatory filings.
Familiarity with 503A compounding regulatory requirements.
Experience supporting audits (state board, DEA, FDA, PCAB/ACHC).
Knowledge of quality systems, CAPA processes, and compliance documentation.

Responsibilities

Coordinate and track all pharmacy licenses for all three 503A FarmaKeio pharmacy locations, including: Resident pharmacy licenses (Texas, Arkansas, New Mexico) Non-resident pharmacy licenses Sterile and non-sterile compounding licenses
Work directly with site PICs and the Director of Compliance/QA to obtain necessary documents for license applications and renewals.
Prepare, submit, and monitor new license applications and renewals to ensure uninterrupted compliance.
Maintain a comprehensive licensing calendar with renewal deadlines, submission timelines, and requirements for all states.
Communicate professionally with Boards of Pharmacy and other regulatory agencies regarding application statuses and compliance requests.
Maintain organized, audit-ready records for all licenses, applications, correspondence, and supporting documentation.
Assist with facility-related credentialing and registrations (e.g., compounding registrations, controlled substance-related documents where applicable).
Assist the Director of Compliance/QA and site PICs in preparing for and conducting internal and external quality/compliance audits.
Maintain and update compliance documentation, SOPs, and required quality records.
Support monitoring and compliance with USP <795>, <797>, and <800> standards.
Help track and support CAPAs, deviations, and follow-up actions to ensure timely resolution.
Assist in readiness for regulatory inspections and accreditation surveys.
Collect data and maintain logs related to compliance metrics, environmental monitoring, temperature logs, and other QA programs.