Library Maintenance Coordinator

City of Madison (WI)•Madison, WI

40d•Onsite

About The Position

Are you a hands-on problem solver with a passion for keeping spaces safe, functional, and welcoming? The Library is looking for a skilled and proactive Library Maintenance Coordinator to help ensure our buildings run smoothly every day. In this role, you'll work closely with the Library Facilities Coordinator (LFC), stepping in as a lead when they're away and helping manage a wide range of facility operations. From coordinating daily work orders and responding to emergencies, to planning and performing repairs and renovations, you'll be at the heart of keeping our libraries in top shape. You'll take the lead on expert-level repairs and collaborate across disciplines - mechanical, electrical, HVAC, carpentry, landscaping, and more. You'll also partner with Library IT on security and fire systems, and ensure all locations are safe, accessible, and welcoming through regular site visits and inspections. This is a dynamic, people-facing role where you'll engage with staff and the public, communicate priorities clearly, and help create spaces that reflect our values of equity, comfort, and community.

Requirements

Three (3) years of related skilled and diverse facility maintenance and repair work including or supplemented by leadership experience.
Completion of an apprenticeship; OR
Facility related coursework
Four (4) years experience in applying the following:
Methods, practices, tools, equipment and materials related to custodial, building and mechanical maintenance and repair work.
Operation of plumbing, heating and ventilating and other mechanical, electrical, and computerized building equipment and systems.
Familiarity with the following:
Applicable building and fire codes, occupational hazards and of necessary safety precautions.
Boiler, cooling tower, chiller operation, repair, maintenance and chemical usage.
Sustainable products and processes and ability to utilize them effectively.
Computers and ability to use computer software applicable to the duties of the position.
Possession of a valid driver's license in order to travel to various library locations.
Ability to lift/carry objects weighing up to 50 pounds on a regular basis.
Ability to frequently walk, sit, bend, squat, climb, kneel, stoop, work in tight spaces, and lift arms overhead to perform work for extended periods of time.
Ability to physically access all portions of the library in order to perform or inspect repair and maintenance work.

Responsibilities

Coordinate with proper Facilities staff and assign work orders.
Assist with training and inspect work of Facilities staff.
Perform repairs and construction projects.
Monitor and maintain building control systems.
Coordinate work order fulfillment with consideration to schedules and capacity.
Follow up on assigned work orders to other Facilities staff.
Review work orders with LFC and Facilities Manager.
Comment on and close out work orders as needed.
Engage with the public and staff to plan Library projects.
Specify proper scope, materials and timelines for projects, obtain quotes and bids.
Coordinate on site considerations for project implementation.
Make frequent site visits to projects and resolve any issues.
Verify projects were completed per specifications.
Coordinate life safety system inspections and repairs.
Perform regular building audits and inspections to identity issues and propose repairs and projects.
Respond to custodial and maintenance emergencies.
Foster community through a commitment to continued personal growth, specifically in the areas of racial equity and social justice.
Actively participate in staff meetings, system-wide meetings, etc., to elevate the technology experience and viewpoint.
Engage with co-workers positively and constructively to help improve processes and communication across our buildings and systems.
Perform other duties as assigned.