LEGAL SUPPORT SPECIALIST
About The Position
The Legal Support Specialist provides vital administrative and clerical support to legal teams in government departments/agencies. The role is central to ensuring that legal operations run smoothly by managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of assorted personnel. Legal Support Specialists blend strong organizational abilities with a clear understanding of legal terminology and procedures to assist attorneys and paralegals in the seamless execution of legal tasks. The mission of the Department of Finance and Administration is to provide Arkansas citizens convenient, effective, and courteous service which will encourage voluntary compliance with tax, license, and child support laws. Position Specifics: Receive and process files from Enforcement team and prepare reports to present to legal counsel. Prepare legal documents and notices, process and receipt payments, arrange mandated suspension dates, act as resource for permit holders with ongoing legal issues or cases, process Ex parte orders, act as paralegal for staff attorneys.
Requirements
- Ability to manage multiple tasks, maintain accurate records, and meet strict deadlines.
- Keen eye for catching errors and ensuring the accuracy and consistency of legal documents and data.
- Familiarity with legal management software, Microsoft Office Suite, and document management systems.
- Strong written and verbal communication skills to effectively draft documents, interact with clients, and convey essential information to legal team members.
- Commitment to maintaining the integrity and confidentiality of sensitive legal information.
- Understanding of legal terminology, court procedures, and the fundamentals of legal research.
- Completion of a legal support or legal secretarial training program, or experience in legal administration or specialized legal support roles may be required.
Nice To Haves
- Previous experience in an administrative support or legal support position.
Responsibilities
- Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.
- Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.
- File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines.
- Manage document tracking systems to monitor filing deadlines and critical case dates.
- Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.
- Enter and update case information in legal management systems and databases accurately.
- Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.
- Handle telephone calls, greet clients, and perform other front-office duties as necessary.
- Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.
- Assist in organizing and coordinating depositions, hearings, and conferences.
- Maintain the confidentiality of sensitive legal documents and information.
- Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
