Legal Support Specialist

Independent Management Services • Fenton, MI

12d • Onsite

About The Position

Founded in 1989, Independent Management Services is a full-service property management and marketing firm specializing in revitalizing multifamily housing developments. Headquartered in Fenton, Michigan, IMS employs over 500 employees in 13 states. We seek a detail-oriented candidate to work under the supervision of and provide administrative support to our Corporate Counsel and Director of Legal Affairs.

Requirements

• Experience in a supportive legal, employment, or government role is preferred.
• Excellent organizational skills with ability to prioritize and manage multiple projects.
• Attention to detail in document preparation and data management.
• Track record of working within a professional environment.
• Excellent interpersonal, communication, and supportive role skills.
• High level of discretion and ability to handle confidential / sensitive information.
• In-office work required / remote not available.

Nice To Haves

• Experience with Paycom (or other HRIS) software is a plus.
• Familiarity with civil legal procedure, leave laws, ADA interactive process, and litigation preparation would be helpful but not necessary.

Responsibilities

• Primary focus will be supporting and assisting in the processing of litigation, corporate legal matters, and HR compliance
• Conduct basic research on employment law topics, labor regulations, HR compliance requirements, and relevant case law under the guidance of the Director of Legal Affairs.
• Assist in drafting employment policies, training materials, company procedures, and other sensitive employment documents ensuring legal compliance.
• Monitor the Paycom HRIS system to red flag and elevate problems in onboarding, performance management tracking, insurance enrollment and processing, leave administration, and compliance with labor laws.
• Participate in confidential legal and factual investigations related to internal complaints, subpoenas, employment relations, or other legal civil matters.
• Assist in auditing HRIS, wage and hour, and internal procedures to ensure compliance with applicable regulations.
• Review and monitor employee training ensuring the Learning Management System is current, compliant, and reflects the company’s training culture.
• Support general corporate legal needs related to litigation, human resources, or labor law policy implementation.
• Track ongoing projects, deadlines, and progress using SmartSheet software.
• Work closely with and report to the Director of Legal Affairs, providing regular updates on projects, investigations, and compliance matters.

Benefits

• Employer Paid Health/Rx & Dental Insurance
• Voluntary Vision, Short-Term Disability, Long-Term Disability, Life & Identity Theft Insurance
• FMLA, Maternity/Paternity, Bereavement, Jury & Voter Leave
• 401(k) matching
• Paid Personal Time Off
• Holiday Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees