Legal Support Lead Officer – Corporate Governance

Citi•Tampa, FL

About The Position

The Deputy Corporate Secretary and Corporate Governance Legal team provide legal support and guidance to the Boards of Directors and Board Committees of Citigroup Inc. and Citibank, N.A. as well as certain other subsidiaries, are responsible for Citi’s Proxy Statement and Annual Shareholders’ Meeting, operate Citi’s Shareholder Relations function, and shape and guide governance practices and policies for the Company, among other responsibilities. The Legal Support Lead Officer role requires a pragmatic, proactive legal professional to provide support to Citi’s Deputy Corporate Secretary and the Corporate Governance Legal team.

Requirements

6-10 years of relevant industry experience, preferably with some experience as an in-house legal professional supporting corporate secretarial work within financial services
Excellent written and verbal communication and presentation skills with the ability to articulate complex problems and solutions through concise and clear messaging to internal stakeholders and senior leaders.
Must possess excellent interpersonal and project management skills, as well as the ability to interact and communicate effectively with senior management
Ability to manage complex documentation with strong organizational skills and attention to detail
Must possess the ability to work with confidential information with the appropriate care and discretion.
Proficient in Microsoft Office: Word, PowerPoint, Excel, Outlook
In-depth knowledge of legal customs and practices
Knowledge and understanding of the financial services industry

Responsibilities

Manages the execution, review, processing and tracking of legal documentation and records, assists with corporate reorganization transactions and completes varied work requests from multiple sources that may be complex in character and have tight deadlines. Drafts and prepares materials for the annual shareholder and subsidiary board meetings Drafts subsidiary board meeting minutes, and mergers/transactional agreements Assists with the preparation for meetings of the Nomination, Governance and Public Affairs Committee, a committee of the Board of Directors of Citigroup Inc. Interacts with senior leaders, internal and external peers to gather information and works closely with the team’s management to determine legal solutions.
Responsible for legal support activities related to: Providing evidence of the oversight and closure of Board-owned milestones under regulation Providing evidence to the second (Independent Compliance Risk Management) and third (Internal Audit) lines of defense in response to audit requests and review. This includes thoughtfully approaching these requests and searches across multiple years and fora, identifying responsive materials for review by counsel, and properly redacting, organizing, and providing documents directly to regulators.
Under the supervision of the Corporate Governance Legal team, conducts research, applies institutional knowledge and knowledge of laws, rules and regulations to identify solutions or to formulate an approach or strategy. Responds with urgency to various time sensitive requests Participates in legal programs and projects to achieve coordinated and efficient process improvements and legal support solutions; liaises with other control/functional businesses in support of initiatives. Acts as a quality review checker for several MCAs (Managers Control Assessment) requirements relating to the Corporate Governance Legal team’s obligations for Board / Board Committee materials / meetings and Director educational training Oversees regular governance duties required to ensure that Citi’s subsidiaries remain in compliance with relevant laws and regulations. Supports the Corporate Governance Legal team and others with their obligations. Makes updates to the Citi Legal Entity Management System (CLEMS) database of Citi legal entities. Appropriately assesses risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to policies, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Provide support for Board and Committee meetings, briefings, and tutorials, including loading materials to Board Vantage portal; providing sections of Board materials to presenters with Board Vantage page numbers; and ensuring proper permissioning of management on materials. Preparing and distributing to Board members and senior management personalized scheduled meeting attendance. Maintain database of certain reports presented to the Board and Committees, including requesting and tracking responses from internal Board and Committee contacts, and respond to requests regarding the database. Maintain corporate records, including minute books and Board materials distributions. In response to regulatory examination requests, and internal audit examinations, identify responsive Board and Committee materials, redact materials, and upload materials to SharePoint sites. Prepare Secretary and Incumbency certificates under the direction of department attorneys. Assist in responding to corporate governance surveys. Maintain database of information pertaining to biographical information of Board members, committee history and Board attendance etc. Coordinate completion of questionnaires, filings etc, requesting information about directors and officers of company. Proficiency in Board Vantage or similar (or the ability to quickly learn). Assist senior attorney in managing several legal vehicles, including preparing board materials, annual meetings, and necessary annual and quarterly filings.

Benefits

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards.
Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs.
Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays.
For additional information regarding Citi employee benefits, please visit citibenefits.com.
Available offerings may vary by jurisdiction, job level, and date of hire.

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