Legal Support Assistant

Ballard Spahr LLP•Philadelphia, PA

11d•Onsite

About The Position

Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. Ballard Spahr LLP is seeking an entry-level Legal Support Assistant (LSA) in the Philadelphia office. This role offers a fantastic opportunity for individuals eager to kickstart their career in the legal field. The selected candidate will play a vital role in supporting Legal Administrative Assistants while handling various general office duties. This position requires 5 days per week in the Philadelphia office. The hours are Monday thru Friday 10:00 a.m. – 6:00 p.m. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Requirements

Growth Mindset: Agile, self-motivated and highly collaborative with a passion for continuous learning and problem-solving.
Communication: Strong verbal and written communication abilities.
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
A high school diploma or equivalent is required, college is a plus.
A minimum of three years of administrative experience.
Excellent technical, interpersonal, communication and organizational skills are essential to be successful in this position.
Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.

Nice To Haves

Experience supporting Public Finance is a plus.

Responsibilities

Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time and processing narrative edits.
Preparing check requests, submitting expense reports, coordinating conference room services and travel requests.
Preparing and formatting correspondence and documents, converting PDFs to Word documents, conducting blackline/redline documents and assisting with preparing closing/hearing binders.
Reviewing, editing and invoicing of proformas, running monthly reports and pulling documents from the Court or Recorder website.