Legal Services Assistant - Litigation

Ice Miller LLP•Indianapolis, IN

1d•Hybrid

About The Position

Ice Miller LLP, a national law firm, is seeking an experienced litigation Legal Services Assistant to support multiple attorneys in our litigation practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position.

Requirements

Five years of experience as a legal services assistant or other legal support position
Experience supporting Litigation Attorneys
High school diploma required
Excellent clerical skills and knowledge of grammar, spelling and punctuation
Strong technology skills with proficiency in Microsoft Office suite
Excellent client service skills in person, over the phone and via email
Excellent written and verbal communication skills in dealing with a diverse group of professionals
Exceptional attention to detail and ability to work independently and proactively
Ability to maintain strict confidentiality while dealing with internal and client data
Ability to work in the office and remotely, with the appropriate internet capabilities as directed
Must be able to perform all essential job duties

Nice To Haves

Experience with Milana a plus.

Responsibilities

Manage all aspects of administrative practice, including legal and non-legal processes
E-file in federal and state courts, and be able to determine and follow local or judge specific requirements related to same
Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
Monitor, organize and prioritize ongoing client projects
Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
Manage scheduling of meetings, appointments, client-related activities, and business development related activities on electronic calendars for multiple legal assignments
Docket deadlines, court dates, and other case-related dates within the guidelines set by the firm. Experience with Milana a plus.
Draft pleadings, discovery, and other legal document shells
Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
Proofread documents to ensure appropriate formatting, grammar, punctuation, spelling, accuracy, and completeness
Anticipate the needs of legal assignments in order to promote timekeeper efficiencies
Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm
Proactive utilization of workflow management system (BigHand) to manage assignments from timekeepers, maintain an organized workload and assist others during PTO or peak periods.