Legal Secretary (County Attorney)

Hillsborough County Board of County Commissioners • Tampa, FL

7h • $20 - $35

About The Position

Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency.

Requirements

• An associate’s degree from an accredited college or university; and two or more years of experience as a secretary in the legal field.
• Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.
• Knowledge of legal office administrative practices and procedures
• Knowledge of legal terminology and court procedures
• Knowledge of the operation of word processing and data processing equipment
• Working knowledge of English grammar, punctuation and spelling
• Ability to work effectively with others
• Ability to transcribe dictation
• Ability to type 50 words per minute with near 100% accuracy
• Ability to use a computer and related software
• Ability to handle confidential information
• Ability to maintain work related records and prepare reports
• Ability to communicate effectively, both orally and in writing
• Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney

Responsibilities

• Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
• Composes, edits and types correspondence.
• Coordinates the distribution of incoming and outgoing mail.
• Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.
• Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
• Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
• Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
• Maintains files and tracks deadlines for discovery and responses to pleadings.
• Files complaints and other pleadings with the appropriate court and/or judge.
• Maintains activity reports and submits appropriate documentation to specific units.
• Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
• Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
• Maintains the confidentiality of records and reports pertaining to the work of the division or department.
• May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
• Performs business related activities and functions regarding legal office administrative practices and procedures.
• Performs other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree