Legal Secretary

Maricopa County•Phoenix, AZ

7d•$22 - $35

About The Position

Come be a part of a dynamic, fast-paced legal team as a Legal Secretary at the Office of the Legal Advocate. Are you motivated, have excellent communication, and organizational skills, with a can-do attitude? If so, you are just the candidate we are looking for! As a Legal Secretary, you will play a vital role on the defense team by handling case files, preparing legal records and filing pleadings, petitions, briefs, correspondence, motions, and other legal documents. You will work side by side with attorneys and their team to ensure our clients receive the best possible representation. About Maricopa County's Office of the Legal Advocate We provide high-quality legal representation to our clients while protecting the fundamental rights of every member of the community. The Office of the Legal Advocate is made up of hard-working and dedicated people who believe in safeguarding the constitutional rights of the indigent clients we serve. We strive to build a stronger team with every team member we add, because every one of our colleagues plays an integral part in delivering excellent representation. If your goal is to be part of a dynamic, supportive, and pivotal office, please consider applying to the Office of the Legal Advocate!

Requirements

Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings
High school diploma or GED
Post-secondary education may substitute for the required experience on a year-for-year basis

Nice To Haves

Criminal law or indigent defense office experience
Experience as a Legal Secretary working in a public or private law firm
Certificate of completion from an accredited secretarial school or certificate of completion from a legal secretary training program

Responsibilities

Type and prepare legal documents, briefs, petitions, and memoranda for filing from written copy, oral and/or mechanical dictation in a fast-paced environment
Transcribe witness interviews verbatim from cassette tape, CD and/or digital recordings
Answer multi-line telephone for various staff members, screen calls, transfer, and take messages as needed
Perform as receptionist for unit or floor; direct visitors, sort, and distribute mail/fax transmissions, and memos
Coordinate case files and calendars; file documents in complex files; prepare court calendars for attorneys, schedule meetings, interviews, and legal calls
Photocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materials
Support attorneys who represent persons who have been charged with and/or been convicted of crimes, some of which may include traumatic subject matter, and performs this work under critical deadlines
Access information electronically from the court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clients
Hand-deliver and/or pick up documents/items on- and off-site
Box files for long-term storage, occasionally retrieve closed files from and return files to long-term storage area

Benefits

Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance, with hybrid and alternative work schedule options
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families
Child care benefits, including access to our on-site center
Paid vacation, sick time, and parental leave
Extensive wellness program, including an incentive
Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1