Legal Secretary

The Florida Bar • Sunrise, FL

12d • $44,034 • Onsite

About The Position

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Requirements

• High School Diploma (or its equivalency).
• Five (5) years of progressively responsible secretarial experience.
• Correct spelling, punctuation and grammar
• Standard business formats and styles
• Adobe Acrobat
• Legal terminology
• Style and format of legal pleadings
• Office procedures and practices
• Computers, printers, facsimile machines, copiers, scanners and postage meter.
• MS Word
• MS Office (Outlook, Word and Excel)
• Use of personal computer
• Basic arithmetic
• Type sixty (60) correct words per minute
• Learn and work with various databases
• Pay attention to detail
• Type letters, memoranda and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Organize and prioritize work
• Communicate effectively and professionally, both verbally and in writing
• Handle multiple tasks
• Operate well under pressure and in a team atmosphere
• Tactfully manage difficult situations
• Demonstrate initiative in group projects and individual settings
• Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
• Lift 5 to 10 lbs

Responsibilities

• Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)
• Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
• Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
• Maintains bar counsels’ calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.
• Answers telephone and makes case notes in the case management system regarding call.
• Receives and scans incoming mail into case management system. Prepares outgoing mail.
• Handles public record requests in GovQA.
• Prepares bar counsels’ travel requests and expense reports.
• Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).

Benefits

• excellent benefits package including employer paid pension contribution
• Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED