Legal Secretary
About The Position
Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Duties and Responsibilities: Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects. Provide support for up to four attorneys in immigration law matters and backup support as needed. Answer phones and communicate with clients daily. Act as liaison between internal departments and outside agencies. Prepare/revision of correspondence, petitions, applications, documents and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Maintain calendars, CLE, reports and time/expense records as need. Book and organize travel arrangements including flights, hotels, transportation, make changes as needed. Transcribe electronic dictation. Various office and client filing (paper and electronically within document management system). Assist with preparation and revisions to Power Point presentations. Assist with maintenance of calendar/ for immigration attorneys. Perform other administrative duties as assigned. Skills and Educational Requirements: At least 3 years recent legal secretarial experience within a law firm, immigration experience required, Typing 65+ wpm. Punctual with excellent attendance. Strong verbal and written communication skills, as well as excellent proofreading skills. Strong organizational skills required with the ability to multi-task, and timely respond to deadlines. Knowledge of Microsoft Office including Outlook, Word, Excel, and PowerPoint. Use of a document management system a plus. Strong interpersonal skills and ability to work well in cooperative office environment and communicate with attorneys and support staff on every level. High School diploma or equivalent required. 4-year college degree preferred. For New York, the expected salary range for this position is between $30.30 - $42.40. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. We are a preeminent workplace law firm dedicated to our clients and passionate about providing the highest quality, creative and effective representation of employers on the full range of employment and labor law matters, through offices strategically located throughout the country. We provide a rewarding and collegial work environment for the leading attorneys in our field. We work hard to preserve the values that make Jackson Lewis a gratifying place to practice law. We are a law firm where people know each other and work together to best serve our clients.
Requirements
- At least 3 years recent legal secretarial experience within a law firm, immigration experience required
- Typing 65+ wpm
- Punctual with excellent attendance
- Strong verbal and written communication skills, as well as excellent proofreading skills
- Strong organizational skills required with the ability to multi-task, and timely respond to deadlines
- Knowledge of Microsoft Office including Outlook, Word, Excel, and PowerPoint
- Strong interpersonal skills and ability to work well in cooperative office environment and communicate with attorneys and support staff on every level.
- High School diploma or equivalent required
Nice To Haves
- Use of a document management system a plus.
- 4-year college degree preferred.
Responsibilities
- Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects.
- Provide support for up to four attorneys in immigration law matters and backup support as needed.
- Answer phones and communicate with clients daily.
- Act as liaison between internal departments and outside agencies.
- Prepare/revision of correspondence, petitions, applications, documents and other clerical assignments as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Maintain calendars, CLE, reports and time/expense records as need.
- Book and organize travel arrangements including flights, hotels, transportation, make changes as needed.
- Transcribe electronic dictation.
- Various office and client filing (paper and electronically within document management system).
- Assist with preparation and revisions to Power Point presentations.
- Assist with maintenance of calendar/ for immigration attorneys.
- Perform other administrative duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
