Legal Secretary - Litigation - Santa Ana

Hawkins Parnell & Young, LLP•Santa Ana, CA

4d•Onsite

About The Position

Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its Santa Ana office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned.

Requirements

High school diploma required.
Two or more years of litigation secretarial experience is required.
intermediate to advanced MS Word and Excel skills
Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic.

Nice To Haves

Bachelors degree preferred.
Large to midsize law firm experience is a plus.
Insurance/PI/professional malpractice defense experience is a major plus.
Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus.

Responsibilities

Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents
E-file documents with local, state, federal and appellate courts and assist with paper filing in office
Handle the incoming and outgoing mail for the attorneys supported
Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines
Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms
Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times
Schedule depositions
Enter time and handle billing for assigned timekeepers
Assist in trial preparation
Maintain files on a regular basis
Coordinating travel arrangements and processing expense reports
Answer and handle incoming phone calls in a professional manner
Assist fellow workers and/or other timekeepers as needed and requested