Legal Secretary

Jackson Lewis•New York City, NY

11d•$40 - $50

About The Position

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. The Litigation Legal Assistant will provide comprehensive administrative support to multiple Equity Principals at Jackson Lewis, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and including calendar management, travel coordination, administrative support, communication handling, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion and have excellent attention to detail and is proactive. Advanced Word Processing & Document Management Prepare, format, and edit complex legal documents, reports, presentations, and correspondence using advanced features in Microsoft Word (styles, templates, TOC, TOA, mail merge, macros). Proofread and review documents for accuracy, consistency, and compliance with firm standards. Apply sophisticated formatting, including tables, graphics, headers/footers, and cross-references. Manage electronic and physical files, ensuring secure organization and easy retrieval. Transcribe audio recordings and convert handwritten notes into polished documents. Office Software Mastery Create and deliver professional presentations in PowerPoint, utilizing advanced design, animation, and collaboration features. Build and maintain spreadsheets in Excel, including formulas, pivot tables, charts, and data analysis tools. Manage email, calendars, contacts, and tasks in Outlook, optimizing productivity and communication. Edit, combine, and secure documents using PDF software (Adobe Acrobat or equivalent). Use Google and other online resources to research, troubleshoot, and continuously improve technical skills. Legal & Administrative Support E-file documents with state and federal courts (PACER, NY State courts, 2nd Circuit Court of Appeals). Assist with trial preparation, legal research, and case management. Coordinate attorney schedules, meetings, travel, and logistics. Support billing, expense reporting, and accounts receivable processes. Provide clerical support: answer phones, sort mail, operate scanners/copiers. Communication & Collaboration Serve as the primary contact for internal and external inquiries. Prepare meeting agendas, take minutes, and follow up on action items. Build positive relationships with attorneys, clients, and external partners. Confidentiality & Professionalism Handle sensitive information with discretion and professionalism. Demonstrate executive presence and leadership potential. Continuous Learning & Resourcefulness Proactively seek out online tutorials, forums, and training to stay current with software updates and best practices. Troubleshoot technical issues independently and share solutions with the team.

Requirements

Minimum 5 years of litigation defense legal secretarial experience in a law firm.
Expert-level proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and PDF tools.
Advanced typing and formatting skills.
Ability to quickly learn and adapt to new technologies and software.
Skilled at using Google and other online resources to solve problems and enhance skills.
Demonstrated commitment to ongoing professional development.
Familiarity with state and federal court procedures, e-filing, and trial preparation.
Exceptional accuracy in spelling, grammar, formatting, and document review.
Ability to manage multiple projects, prioritize tasks, and meet deadlines.
Excellent verbal and written communication skills.
Professional interaction with all levels of staff and clients.
High school diploma or GED required; bachelor’s degree preferred.

Responsibilities

Prepare, format, and edit complex legal documents, reports, presentations, and correspondence using advanced features in Microsoft Word (styles, templates, TOC, TOA, mail merge, macros).
Proofread and review documents for accuracy, consistency, and compliance with firm standards.
Apply sophisticated formatting, including tables, graphics, headers/footers, and cross-references.
Manage electronic and physical files, ensuring secure organization and easy retrieval.
Transcribe audio recordings and convert handwritten notes into polished documents.
Create and deliver professional presentations in PowerPoint, utilizing advanced design, animation, and collaboration features.
Build and maintain spreadsheets in Excel, including formulas, pivot tables, charts, and data analysis tools.
Manage email, calendars, contacts, and tasks in Outlook, optimizing productivity and communication.
Edit, combine, and secure documents using PDF software (Adobe Acrobat or equivalent).
Use Google and other online resources to research, troubleshoot, and continuously improve technical skills.
E-file documents with state and federal courts (PACER, NY State courts, 2nd Circuit Court of Appeals).
Assist with trial preparation, legal research, and case management.
Coordinate attorney schedules, meetings, travel, and logistics.
Support billing, expense reporting, and accounts receivable processes.
Provide clerical support: answer phones, sort mail, operate scanners/copiers.
Serve as the primary contact for internal and external inquiries.
Prepare meeting agendas, take minutes, and follow up on action items.
Build positive relationships with attorneys, clients, and external partners.
Handle sensitive information with discretion and professionalism.
Demonstrate executive presence and leadership potential.
Proactively seek out online tutorials, forums, and training to stay current with software updates and best practices.
Troubleshoot technical issues independently and share solutions with the team.