Legal Secretary

Freeman, Mathis & Gary Law • Walnut Creek, CA

6d

About The Position

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation secretary to join our Walnut Creek team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours)

Requirements

• Minimum two years litigation secretarial experience
• Experience maintaining paperless files.
• Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
• Must successfully pass a background and drug screen

Nice To Haves

• iManage experience a plus

Responsibilities

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
• Prepare and collect conflict of interest checks, open new files and maintain client files
• Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
• Make client and client-related appointments for attorneys as necessary
• Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
• Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
• Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
• Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Benefits

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events
• Positive firm culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed