Legal Secretary (Financial Restructuring Experience)

SourcePro Search•New York, NY

26d

About The Position

SourcePro Search is conducting a search for a Legal Secretary with a minimum of four years of law firm experience. The ideal candidate must have experience with e-filings and will preferably have supported financial restructuring. What You'll Do: Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support; Coordinate legal practice tasks and projects; Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned; Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects; Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects; Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices; Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions; Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and Work overtime as required. What You'll Bring: Bachelor’s degree (preferred); At least 4 years of legal secretarial experience or relevant legal experience (required); Experience with e-filings (required); Experience supporting financial restructuring (preferred). Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team; Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required; Advanced proficiency in MS Word and document editing/comparison applications; Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications; Advanced proficiency in MS Excel and spreadsheet/database applications; Advanced proficiency in MS PowerPoint and presentation applications; Advanced knowledge of time keeping, expense processing and legal billing; Advanced knowledge of relevant jurisdictional/court/agency processes and procedures; Advanced proficiency in document management applications; Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.

Requirements

At least 4 years of legal secretarial experience or relevant legal experience (required)
Experience with e-filings (required)
Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team
Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required
Advanced proficiency in MS Word and document editing/comparison applications
Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications
Advanced proficiency in MS Excel and spreadsheet/database applications
Advanced proficiency in MS PowerPoint and presentation applications
Advanced knowledge of time keeping, expense processing and legal billing
Advanced knowledge of relevant jurisdictional/court/agency processes and procedures
Advanced proficiency in document management applications
Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results
Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures

Nice To Haves

Bachelor’s degree (preferred)
Experience supporting financial restructuring (preferred)

Responsibilities

Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support
Coordinate legal practice tasks and projects
Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned
Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects
Prepare complex legal documents and correspondence
File with appropriate court or agency
Apply subject matter expertise in coordination of legal practice tasks and projects
Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices
Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions
Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements
Work overtime as required