Legal Secretary I/II

County of Shasta (CA)•Redding, CA

38d

About The Position

Perform complex legal secretarial and clerical duties in support of attorneys which involve active and extensive public interests and contact with other public agencies; and perform related work as required.

Requirements

Knowledge of: Office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment.
Ability to: Perform legal secretarial and clerical duties; learn civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; learn the operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; learn the legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency;organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence; and establish and maintain cooperative working relationships with those contacted in the course of work.
LEGAL SECRETARY I: One (1) year of clerical experience preparing a wide variety of legal documents. OR Three (3) years of responsible clerical experience in an office environment.
LEGAL SECRETARY II: Two (2) years of full-time experience comparable to that of Legal Secretary I with Shasta County.

Nice To Haves

The ideal candidate will have two (2) years clerical experience preparing legal documents.
This candidate will have good working knowledge of and experience in the legal arena.
They will have knowledge of legal terminology, forms and documents.
They will have experience working with the court system and legal partners.
This candidate will know how to complete legal documents and filings with the court.
They will have the ability to perform difficult legal secretarial duties involving the use of independent judgment, be able to organize their work effectively to meet critical deadlines.

Responsibilities

Learns and performs the less complex legal secretarial and clerical duties
Performs more complex legal secretarial and clerical duties
May perform routine administrative duties
Composes routine memoranda, contracts, resolutions, ordinances and letters
Maintains Law Library
Prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions
Answers correspondence
Maintains calendar and schedules appointments for the attorneys to which they are assigned
Answers the telephone and interviews callers, exercises considerable judgment in giving out information and referring to the proper person
Makes travel arrangements
Installs and maintains filing systems
Opens, sorts and distributes mail
Operates a variety of modern office appliances
Prepares conference rooms for meetings
May be called to court to assist attorneys in trial
May be called to assist in secretarial and/or clerical positions within the office
Perform other legal secretarial and clerical duties as assigned
Exercises independence in preparation of legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions
Prepares a variety of bills and invoices
May act as lead worker and provide direction, training and support to other clerical staff