Legal Practice Assistant

Mayer Brown LLP • Chicago, IL

33d • $55,000 - $73,000 • Hybrid

About The Position

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Chicago office, as a Legal Practice Assistant. The Legal Practice Assistant collaborates directly with attorneys to provide word processing and administrative assistance. Extends support to other attorney team members as needed to ensure a balanced workload among the secretarial team.

Requirements

• College degree required. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job.
• Minimum of 1+ years of experience in a legal or professional services environment required.
• Proficiency in Microsoft Office products; accurate typing, grammar and spelling skills required.
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors.
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm.
• Ability to work under pressure, meet deadlines with shifting priorities and collaborate with others.
• Must be a self-starter with a high level of initiative.
• Strong customer service skills, able to anticipate needs.
• Strong attention to detail, organizational skills and the ability to handle multiple projects and responsibilities.
• Maintains confidentiality and exercises discretion.
• Exercises solid strategic thinking and problem-solving skills.

Responsibilities

• Creates, formats, revises, and proofs correspondence, client bills, and documents for accuracy and grammar, handling varied degrees of complexity
• Provides phone support, interacting with both internal and external clients
• Manages calendars, schedules and coordinates meetings or conferences, including facilities, catering, invitations, agendas and details
• Organizes and maintains legal correspondence and document files according to Firm processes and systems
• Coordinates conflict checks and the opening of new matters
• Executes complex and confidential tasks, including maintaining client contacts, travel arrangements, compiling documents, assisting with new business presentations, entering attorney time, preparing expense reports and reconciling corporate credit card accounts
• Handles and/or coordinates photocopying and scanning
• Continuing education by actively pursuing opportunities to enhance skills and knowledge
• Performs other tasks as assigned or required to meet the Firm’s goals and objectives

Benefits

• We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees