Legal Operations Specialist

RxAnte Inc.•Sterling, VA

2d•Remote

About The Position

The Legal Operations Specialist will assist the legal department with legal, corporate, compliance and transactional matters and will also handle other related projects as directed by the Corporate Attorney – Compliance and Contracts. The role will be responsible for a diverse range of tasks ranging from implementing the company’s first contract management system to legal entity management, corporate filings, contract review; intellectual property portfolio management, insurance program management and compliance program support. This is a remote, full-time position.

Requirements

5+ years of legal operations and/or corporate paralegal experience (either in a law firm and/or in house).
Experience with a document management system.
Contract review and drafting experience from our own templates and third party paper - in particular familiarity with reviewing and negotiating NDAs and day-to-day vendor contracts.
4+ years’ experience with corporate entity tracking and entity doing business licensing and management activities.
A bachelor’s degree is required.
Works independently with a proactive, accountable, and solutions-oriented mindset, demonstrating agility in ambiguous or fast-changing situations.
Highly organized and detail-focused, able to manage multiple priorities, pivot quickly, and drive efficient, effective outcomes.
Experience driving projects from conception to completion.
Experience/fluency in Microsoft Office/365, Microsoft (Word, Excel) and Adobe Acrobat.

Nice To Haves

Startup and/or in-house legal experience in a fast-paced environment.
Experience working in the Healthcare sector - knowledge of privacy requirements relating to regulated healthcare businesses/HIPAA.
Paralegal certificate (or state equivalent).

Responsibilities

Act as lead in working to implement a new contract management system.
Assist in-house legal counsel by drafting, reviewing, and managing legal contracts, correspondence, and other documents (typically from templates or samples).
Manage contract template process, including systematic reviews of templates.
Manage the contract review, approval, and signatory process.
Prepare, submit, and maintain the company’s corporate filings, business registrations and licenses in compliance with federal and state laws.
Assist with maintaining intellectual property (IP) filings and management of the IP portfolio.
Manage the company’s insurance program, including renewal process, obtaining certificates of insurance and interfacing with insurers, brokers, and other stakeholders.
Meet with legal counsel, clients, and other stakeholders to discuss assigned projects.
Perform legal and factual research; perform records research.
Organize, manage and maintain legal department files in compliance with record retention and destruction requirements, policies and procedures.
Assist with ethics and compliance programs.
Help track contracting, compliance, and legal metrics.
Build cross-functional relationships, partner closely with stakeholders, and keep multiple teams and projects on track in parallel.
Assist with other legal and corporate projects as necessary.