Legal Operations Specialist

Ortho Molecular Products•Barrington, IL

2d•$70,000 - $95,000•Onsite

About The Position

Join our team as a Legal Operations Specialist and partner directly with in‑house counsel to automate work, architect smarter legal systems, and turn operational complexity into streamlined, tech‑enabled workflows. Ortho Molecular Products is a leading manufacturer of dietary supplements with over 35 years of stability and success in a team-focused, values-driven culture. This position is 100% onsite Monday through Friday 8am - 5pm. Location: Barrington, IL. What to Expect: Manage multiple legal operations projects by executing roadmaps with defined SLAs, KPIs, and ROI targets. Serve as an operational liaison by implementing intake and triage processes, including self-service portals where appropriate. Configure e-billing to support automated invoice review and matter reporting. Perform foundational administrative duties needed to support day-to-day legal operations. Design, implement, and administer the legal technology stack (CLM, document/knowledge management, e-billing, collaboration tools). Build workflow automations and manage integrations. Lead change management to reduce repetitive tasks and enhance efficiency. Own the full contract lifecycle by building automated intake, clause selection, and approval workflows. Enable playbooked negotiation within approved parameters and escalate deviations for attorney review. Implement post-signature obligations tracking, alerts, and dashboards. Deploy and maintain templates, clause libraries, and automated review workflows in the CLM. Administer the contract repository with metadata governance, retention policies, and audit trails. Implement records automation, retention schedules, and disposition workflows across repositories. Ensure defensible compliance with policy requirements and legal holds. Support corporate governance by implementing or administering entity management software. Automate compliance calendars and filings where appropriate. Maintain subsidiary ledgers and generate board materials from system data. Administer the IP portfolio by deploying and maintaining docketing tools with automated deadlines. Lead compliance operations by implementing tools for automated evidence collection (e.g., COIs), regulatory calendars, controls testing, and remediation tracking. What You Will Contribute: Bachelor’s degree required; degree in Legal/Paralegal Studies, Business, Information S ystems, Political Science, or a related field preferred. 3-5 years of legal operations experience in an in-house environment, including hands-on CLM administration, workflow automation, and legal spend/e-billing management preferred. Demonstrated experience with contract management systems and legal databases. Effective and efficient communication skills. What You Will Receive: The salary range for this position is $70,000 - $95,000 , depending on experience and qualifications. Bonus Program Health, HSA, Dental, and Vision Insurance : Comprehensive coverage to meet your needs. Life Insurance (company provided): Ensuring peace of mind for you and your loved ones. 401(k) Plan : With company matching to help you plan for the future. Health Savings Account (HSA) : With company contributions to support your healthcare expenses. Paid Time Off : Start with 15 days of PTO annually. Paid Holidays : Enjoy time off for recognized holidays. On-Site Wellness Meals : Company-paid meals to support your health. Gym Membership Reimbursement : Encouraging your fitness and well-being. Employee Assistance Program (EAP) : Access to confidential support services. Voluntary Benefits : Options including short-term disability, life insurance (whole/term), hospital indemnity, critical illness, and accident expense coverage. Growth and Development Opportunities : Access to company university and tuition reimbursement programs. On-Staff Health Coach : Personalized coaching available one-on-one or in groups. Health and Wellness Initiatives : Participate in walking challenges, weight loss programs, health risk assessments, and more! Why Work at Ortho Molecular Products: Our healthcare system faces significant challenges, with issues like complexity and inefficiency. At Ortho Molecular Products, our vision is to help transform the practice of medicine. We work tirelessly to assist healthcare providers in adopting improved solutions for health issues, integrating lifestyle medicine and evidence-based nutritional therapies that enhance patient outcomes. Our commitment involves crafting scientifically grounded products and pioneering innovative clinical initiatives tailored to support doctors in supporting their patients' recovery and well-being. We are looking for people who align with our mission and want to invest their lifework and passion into transforming the practice of medicine. Our team is purpose-driven, values-based, and service-focused. We are looking for likeminded people who want to join the movement that is changing the way healthcare is being delivered. Ortho Molecular Products is an Equal Opportunity Employer. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. We invite you to explore the Ortho website to learn about our career opportunities and apply ( www.orthomolecularproducts.com ). Join us in our mission to revolutionize healthcare and empower clinicians to make a difference!

Requirements

Bachelor’s degree required
3-5 years of legal operations experience in an in-house environment, including hands-on CLM administration, workflow automation, and legal spend/e-billing management preferred.
Demonstrated experience with contract management systems and legal databases.
Effective and efficient communication skills.

Nice To Haves

degree in Legal/Paralegal Studies, Business, Information S ystems, Political Science, or a related field preferred.

Responsibilities

Manage multiple legal operations projects by executing roadmaps with defined SLAs, KPIs, and ROI targets.
Serve as an operational liaison by implementing intake and triage processes, including self-service portals where appropriate.
Configure e-billing to support automated invoice review and matter reporting.
Perform foundational administrative duties needed to support day-to-day legal operations.
Design, implement, and administer the legal technology stack (CLM, document/knowledge management, e-billing, collaboration tools).
Build workflow automations and manage integrations.
Lead change management to reduce repetitive tasks and enhance efficiency.
Own the full contract lifecycle by building automated intake, clause selection, and approval workflows.
Enable playbooked negotiation within approved parameters and escalate deviations for attorney review.
Implement post-signature obligations tracking, alerts, and dashboards.
Deploy and maintain templates, clause libraries, and automated review workflows in the CLM.
Administer the contract repository with metadata governance, retention policies, and audit trails.
Implement records automation, retention schedules, and disposition workflows across repositories.
Ensure defensible compliance with policy requirements and legal holds.
Support corporate governance by implementing or administering entity management software.
Automate compliance calendars and filings where appropriate.
Maintain subsidiary ledgers and generate board materials from system data.
Administer the IP portfolio by deploying and maintaining docketing tools with automated deadlines.
Lead compliance operations by implementing tools for automated evidence collection (e.g., COIs), regulatory calendars, controls testing, and remediation tracking.

Benefits

Bonus Program
Health, HSA, Dental, and Vision Insurance : Comprehensive coverage to meet your needs.
Life Insurance (company provided): Ensuring peace of mind for you and your loved ones.
401(k) Plan : With company matching to help you plan for the future.
Health Savings Account (HSA) : With company contributions to support your healthcare expenses.
Paid Time Off : Start with 15 days of PTO annually.
Paid Holidays : Enjoy time off for recognized holidays.
On-Site Wellness Meals : Company-paid meals to support your health.
Gym Membership Reimbursement : Encouraging your fitness and well-being.
Employee Assistance Program (EAP) : Access to confidential support services.
Voluntary Benefits : Options including short-term disability, life insurance (whole/term), hospital indemnity, critical illness, and accident expense coverage.
Growth and Development Opportunities : Access to company university and tuition reimbursement programs.
On-Staff Health Coach : Personalized coaching available one-on-one or in groups.
Health and Wellness Initiatives : Participate in walking challenges, weight loss programs, health risk assessments, and more!