Legal Operations Assistant
About The Position
Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions. Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you. Make your impact at Secretariat.
Requirements
- High school diploma (Bachelor’s degree preferred)
- 1-2 years of experience as a paralegal or legal assistant within a law firm or similar experience required
- Excellent analytical skills, attention to detail, data entry and the ability to work in a fast-paced, demanding environment
- Excellent verbal and written business communication skills, with demonstrated ability to exercise good judgment and make sound decisions while maintaining a customer service-oriented manner
- Proficiency in legal research and database management
- Proficiency in Microsoft Excel required
- Ability to work independently and collaborate with cross-functional teams
- Authorized to work in the US without the need for sponsorship in the future
Nice To Haves
- Previous experience with conflicts, compliance, analytical research and/or experience with corporate research resources in an academic, legal, or business environment preferred
- Proficiency with InTapp (or similar) conflicts and intake products preferred
Responsibilities
- Process incoming potential new matter conflict check request forms, including gathering necessary information and identifying inconsistencies or incomplete information
- Communicate with managing directors and staff regarding any missing information from the Conflict Check Request Form
- Conduct comprehensive conflict checks for new and existing clients, including developing search strategy terms and analyzing search results to identify potential conflicts of interest based on client information and case details
- Verify that all conflicts searching is complete, consistent, and accurate and that all firm conflicts procedures have been followed
- Review and evaluate conflict search results and assess the nature and severity of conflicts, escalating potential conflicts to senior management as needed
- Track compliance documentation, including engagement letters, conflict waivers, outside counsel guidelines, billing guidelines, and nondisclosure agreements.
- Maintain confidentiality of sensitive client information and adhere to ethical and regulatory guidelines
- Audit closed searches and opportunities to ensure consistency
- Support Legal and Operations team in ongoing improvements to conflicts and intake processes, including corporate documentation
- Support Legal Operations department with project requests as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
