Legal Operations Assistant (APO I)
About The Position
The Legal Operations Assistant provides essential administrative and operational support to the Agency Compliance and Privacy Officer and the Compliance, Ethics, and Privacy Office, playing a pivotal role in coordinating processes related to HIPAA, ADA, and other internal compliance areas. This position supports leadership and attorneys in managing extensive and complex projects, confidential communications, timely workflows, and accurate documentation. The role balances direct administrative tasks, such as calendar and email management, meeting preparation, and task tracking, with broader program support responsibilities, including file management, due date monitoring, and internal communication coordination. Success in this position requires strong organization, discretion, and the ability to navigate a fast-paced, detail-oriented environment with shifting priorities and high-impact responsibilities. The ideal candidate will be a proactive team player with strong communication skills and a desire to grow within the office.
Requirements
- Associate degree in public or business administration, accounting, or any discipline related to the work assigned.
- One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes.
- Experience may substitute for education on a year-for-year basis.
Nice To Haves
- Bachelor's degree or higher in Public Administration, Legal Studies, Business Administration, or a related field.
- Three (3) or more years of experience supporting or managing operational or administrative programs within a legal, compliance, or government environment.
- Strong organizational skills and experience managing cross-functional projects or process improvement initiatives.
- High degree of professionalism and discretion when handling confidential or sensitive information.
- Proven ability to communicate effectively with management, executive leadership, and external stakeholders.
- Excellent problem-solving skills and effective decision making.
- High attention to detail and accuracy.
- Experience with CLIO, PolicyTech, EthicsPoint, OnBase, or similar document management systems.
- Proficient in Microsoft Office, including Excel, Word, Outlook and PowerPoint.
Responsibilities
- Coordinate and manage the day-to-day administrative operations for the Agency Compliance and Privacy Officer and the Compliance, Ethics, and Privacy Office, ensuring deadlines, workflows, and priorities are met.
- Support leadership and department attorneys with calendar management, meeting coordination, and task tracking.
- Project manage privacy incidents, investigations, and work projects ensuring appropriate handling of confidential information and documentation related to HIPAA, ADA, and other compliance investigations.
- Organize and maintain case and project files, ensuring all necessary information is received, stored, and reviewed; track the status of all incidents and investigations to ensure timelines are met; prepare status memos for incidents and investigations; and ensure the proper storage, version control, and timely updates to all files.
- Assist with compliance investigations, compliance reporting, and training initiatives.
- Provide technical support to agency personnel on the document control system.
- Prepare, distribute, and track communications and requests using established tools and processes.
- Act as a liaison between the Compliance, Ethics, and Privacy Office and internal/external partners to facilitate timely responses and workflow efficiency.
Benefits
- We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life.
- Your paycheck is just part of your total compensation.
- For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
